Portuguese/English speaking PA (Part Time)We have a Brazilian client, recently moved to London from Madrid (he travels between London, Madrid and Sao Paolo). he is an entrepreneur, philanthropist and very important art collector. Married with a residence in Notting Hill (charming and extremely likeable couple) He has a sizeable business in Brazil with serviced offices in Kensington where he and his PA will work from. He is looking for a part time PA for both business/private support and some ad hoc support to his wife who manages their art collection and art endeavours. Preferably working afternoons due to the time difference with Brazil. He needs someone that speaks both English and Portuguese fluently Bi/lingual. Bright, proactive, well connected and with strong proven experience.  A top knowledge of London and everything it has to offer is also needed

We are seeking a highly organized and proactive Private Personal Assistant to support a Brazilian textile entrepreneur, philanthropist, and art collector. The ideal candidate will be fluent in both English and Portuguese and possess an in-depth knowledge of London and be well connected. This role offers a unique opportunity to work closely with a dynamic individual and assist with various business and personal task

Business Duties:

- Manage office operations, ensuring efficiency and organization.

- Oversee diary management, scheduling appointments, and coordinating meetings.

- Handle email and inbox management, prioritizing communications and responding where necessary.

- Plan and arrange travel itineraries, including transportation and accommodation.

- Conduct thorough research and prepare reports as needed.

- Assist in general business management tasks, supporting the entrepreneur’s various ventures.

Personal Duties:

- Coordinate personal travel and itineraries, ensuring smooth and enjoyable experiences.

- Provide administrative support for household management, including bills and household staff coordination.

- Schedule appointments and manage personal commitments.

- Assist with any additional personal tasks as required.

Art Business Support:

- Provide ad hoc support to the entrepreneur's wife with her UK art business, including research, project management, and event coordination.

Qualifications:

- Fluency in English and Portuguese is essential )Bi-lingual)

- Strong understanding of London, with a well-established network of contacts.

- Proven experience in a personal or executive assistant role, preferably supporting high-profile individuals.

- Exceptional organizational skills and attention to detail.

- Strong communication skills, both written and verbal.

- Ability to work independently and manage multiple tasks efficiently.

- Proficient in MS Office and familiar with various office management software.

Working Hours:

- Part-time position with flexibility in hours; specific schedule to be discussed during the interview. Ideally there will be afternoons as it is important to work/communicate with Brazil which is 3 hours behind GMT

 

 

 

 

 

 

   

Private PA - UHNW Entrepreneur (Maternity Cover from April 25) Office based 5 days

This is an interesting and fast paced role for an experienced Private PA who is degree standard, well spoken and used to a role of this level.  This Principal is extremely successful and strives for the best.  His involvement in Aviation, Formula1, Entertainment and cutting edge tech make him one of the foremost UK Entrepreneurs.  Working within a top team where no two days are the same. Lots of support there for you and a big handover from the current Private PA

HIs travel plans are using both private jet and commercial travel with complex, with complex global travel itineraries for himself and  guests. Facilitating visas and documentation when required. Working on entertainment projects and taking meetings on the principal's behalf, liaising with lawyers, construction, interior designs, PR and marketing. Managing two fully staffed homes and a large estate in abroad. Overseeing two, multi-million renovation projects both in London and the Cotswolds. Dealing with any refurbishment works that may be required. Strategic lead on projects - acting on behalf of the principal when required.  Recruitment - onboarding and managing household staff when required and budgeting  Overseeing all rotas, payroll, appraisals, and dismissals. Researching & purchase of private investments s, fine wines, artwork and furniture. Agreeing terms for property maintenance and security contracts. Managing all associated budgets. Finance - Overseeing all bank transactions, liaising with private bankers, lawyers and his investment office to oversee his personal expenses, property budgets, tax returns (both in the UK and abroad), investments, share’s for extended family etc. Organising the purchase of 100 acres of land both in the UK and overseas.  Dealing with private banking, legal papers and associated paperwork.  Top role for top EA looking for an interesting and fast paced Private PA role

Excellent package + bonus

 

Based in wonderful offices near Grosvenor Square this is a unique opportunity for a polished, degree standard individual with outstanding client skills to support the Head of Family Office and grow in the role. This investment company has it's own Family office dealing with UHNW families and individuals on a daily basis.

A background within a Family Office or UHNW Service Provider or  investor relations is required for this role Essential to be considered)  Working next to the Head of Family Office who is charming and extremely well liked by clients and colleagues alike you will take over the day to day running of 10 - 15 UHNW Families and manage their relationship with the company and be point of contact for the FO and support the Head of Family Office with day to day duties/relationship building.  You will also be involved in tailor made events for the Families, attend important meetings and become a trusted Mr/Miss Fixit for the office and the families.  Advising on specific requirements you may be given to investigate and deal with, you will be commercially minded, and confident with your own gravitas and charm.  You will also be involved in business development opportunities and can rise to management level over time.  This is a wonderful role within a top team where you can grow and progress.  Excellent package and possible wfh Friday or 4 day week.

Private PA  Kensington. 6 years+ experience as a Private PA is essential Excellent Private PA experience is required for this role based within an UHNW household.  A self starter who is confident with top IE & English skills written and spoken.  A team player working within an experienced and high performing household.

This is a hands on Private PA role for an individual who has a busy and interesting life.  Based within the household (possible some wfh when the Principal travels) working within a fully staffed household.  Top liaison skills needed with a top eye for detail and a cv demonstrating a background supporting UHNW on a 1:1 basis where flexibility and discretion is key.  You will have 6 years+ as a private PA (mostly based within the household) and a helpful hands on attitude where both the small and large projects are treated equally.

Used to the demands and expectations of a role at this level you will have support from team members to find solutions and assistance when needed.

Dealing with the daily, monthly and yearly logistics, liaising with all household staff both within the house and externally.  Keeping all informed of the Principal's expectations and requirements. Top calendar management and dealing with all household administration.  

Planning events & dinners and family events when required.  Co-ordinate all personal meetings both private and professional.  Arrange private travel and keep appropriate staff informed and assist with items to travel with the Principal.  Shopping and gift purchasing when required.

Assist with children' administration and staff making sure all matters with schools are attended to.

Able to keep a comprehensive and up to date filing system and a daily update of tasks now and upcoming, keeping the Principal aware of upcoming events and informing staff on a regular basis.

Diplomatic with top communication skills you will bring solutions to problems in a positive and hands on manner working within a top team.   Good humoured and calm under pressure with a great energy and happy to share informative solutions and ideas.

This is a sometimes pressurised and fast paced role which you will be familiar with and enjoy.  Flexibility out of hours to be contacted and possible occasional travel.  Top role for top Private PA with the experience and ability to excel at this role.

Excellent package + bonus

Executive Assistant to International UHNW CEO - West End 5 days in office

Supporting a charming and appreciative Principal who is time poor and needing and outstanding EA to work along side him. This is an exceptional opportunity that arisen for a polished, degree standard EA with 10 years + experience at senior & CEO level.  A true professional well versed in the expectations and standards set for this role

Fabulous offices in the West End (90 Team) plenty of support from colleagues when you join.

Discrete, professional with flexibility, a top communicator used to the juggle of priorities especially when the Principal travels.

Outstanding attention to detail this is a fast-paced environment and you will be able to deliver solutions and a clear way forward when problems or changes arise.  This is a high performing company with a top C Suite and CEO.  Concierge in style you will be happy to assist with some minor private matters and be prepared to walk ahead of the Principal clearing the way and support out of hours when he is traveling extensively.  Excellent EI you will make relationships quickly and become a valued member of a highly successful team

Extensive and complex diary management, calendar oversight and flagging up any issues (no inbox management required).  A top administrator responding to correspondence quickly, proof read documents, be the initial point of contact and deal with expenses.  Oversight of email and deal with all incoming communication.

A top travel coordinator, versed in chartering private jets and getting seamless travel arranged dealing with any visas or requirements.  Accessible during evening and weekends for urgent matters when the CEO is travelling across time zones.  Able to travel with he CEO when necessary providing support so that things run smoothly.

Top planning and organisational skills with expertise arranging high level meetings and providing documentation and presentations to an extremely high level.  Expert at producing detailed itineraries and providing what the CEO needs for all high level meetings in advance + research.

Top confidentiality is expected at all times and a positive and helpful attitude to the CEO and colleagues alike.

Advanced Microsoft Office, top English skills written and spoken you will be at the top of your profession.

Excellent package  bonus

 

Executive Assistant - US Tech investments - based in glorious offices in St. James's Square SW1.  This is the London hub of an extremely successful tech company in the USThis is an exceptional opportunity for polished EA at senior level to be the lynchpin of the hub covering PA and Office Manger duties. We are looking for a self starter who might need a little flex because of other commitments but happy to start at 9.30 and work from home on Fridays.  Small and very friendly, supportive team of 3 (Chief of Staff, COO and Private PA) who are sometimes not in the office so you will be very happy and capable of working alone some of the time and have done this before in a previous role.  The role will escalate when the US Partner comes to the London office you will then support the dynamic US Partner 3 - 4 months of the year when he is in London (he has 3 EA's in LA) and assisting the London COO when needed and keeping the office looking top drawer.Warm and welcoming, you will be the face of the company (they have many influential visitors) and make sure they are welcomed and looked after during their time with them (almost concierge in style).Excellent all round skills with a can do attitude this is a wonderful role with a highly successful company working in a small and friendly office who work as a team.Well spoken and presented and used to working alone but able to ramp up when the partner from the US is in London (excellent EA skills needed)Top package + Top bonus

 

Executive Assistant/Office Manager - US Tech investments - based in glorious offices in St. James's Square SW1.  This is the London hub of an extremely successful tech company in the US.  Predominately looking after the COO and running the office (small team)

This is an exceptional opportunity for polished EA at senior level to be the lynchpin of the hub covering PA and Office Manaer duties. We are looking for a self starter who might need a little flex because of other commitments but happy to start at 9.30 and work from home on Fridays.  Small and very friendly, supportive team of 3 (Chief of Staff, COO and Private PA) who are sometimes not in the office so you will be very happy and capable of working alone some of the time and have done this before in a previous role.  The role will escalate when the US Partner comes to the London office you will then support the dynamic US Partner 3 - 4 months of the year when he is in London (he has 3 EA's in LA) and assisting the London COO when needed and keeping the office looking top drawer.

Top English skills written and spoken and excellent all round skills/tech ability.

Warm and welcoming, you will be the face of the company (they have many influential visitors) and make sure they are welcomed and looked after during their time with them (concierge in style).

Excellent all round skills with a can do attitude this is a wonderful role with a highly successful company working in a small and friendly office who work as a team.

Well spoken and presented and used to working alone but able to ramp up when the partner from the US is in London (excellent EA skills needed)

Top package + Top bonus

Chief of Staff - UHNW Family - Central London

An amazing role has arisen for a hands on Chief of Staff used to working for an UHNW family with high standards and expectations. This is mainly a lifestyle management role with property renovations both in the UK and abroad for luxury homes. Excellent experience of property, top level renovations and dealing with lawyers, architects and trades on various property matters. Top logistics skills the family travel 4 months of the year and you will fly ahead to the residence or the yacht to make sure all is in order and any remedial work or goods are ready for their arrival (family with children + staff). You will organise their complex travel from door to door and do preliminary research on trips etc. They also charter the yacht when not in use. You will have worked at an international level and feel relaxed and informed with regard to their requests. Some assistance within the Household and staff will be required to keep things running smoothly (they have a well running team at present)

They are looking for a positive and helpful individual who is enthusiastic and leads by example as part of a large team. Reporting into the Principals this is an interesting and very varied role for a well versed Chief of Staff who is flexible and happy to carry out the small to the large requests and projects. Great experience required for this role to be considered. Polished and well spoken with a warm and engaging personality.

Great with budgets and cash flow you will always work for the best interests of the Principals obtaining quotes and also have your little black book of contacts with regard to luxury travel, yachts, lifestyle etc

Degree standard preferred - top references required.

 

A top opportunity has arisen for a bright and hands on French/English PA to join this UHNW Office in fabulous offices in Monaco.  The next step on the ladder for someone looking to grow in their skills and contacts.  Working in a small team and reporting into the Senior PA this is the ideal opportunity to progress your career.  Good languages skills imperative and a flexible and helpful personality.

You will also have Office Manager duties to keep things running smoothly and lots of varied duties to keep you on your toes.

Chief of Staff - Investments - Family Office (Remote and visiting on site when required) £130 – 175k DOE depending on content and level of experience.  Remote mainly with occasional visit to the City and Surrey.  ACCA or a similar qualification is needed to qualify for this role. The Principal is a highly respected and a very likeable head of a very successful international tech firm.  This is a first time hire and will grow over time

Degree standard with a Family Office background (Essential) or supporting an UHNW individual with a high level of administrative support and planning with regard to personal investments & assets.

An excellent communicator with a top eye for detail and accustomed to dealing with a large amount of paperwork/administration regarding multiple personal investments.  Financially astute, loyal and discreet.  Happy to roll up the sleeves when required.  Flexible and hands on.  Happy to work remotely and visit the Principal when required (Surrey or City)

A self-starter who can put in new systems and keep track of the private investments of the Principal and keep the paperwork and legal requirements up to date in every respect 

Reporting directly to the Principal overseeing the private investments & personal assets UK & worldwide. Review and conduct due diligence on all new and potential investment opportunities and manage the investment process and reporting. Key-point of contact with lawyers/banks/accountants and other third parties. Liaise with Accountant on tax matters regarding personal investments Conducting research on any planned investments

Read and review all pertinent information/documents regarding personal investments and assets and report into the Principal the distilled points for his consideration/decision. Ensuring all matters are dealt with in a timely manner, prioritizing time sensitive matters. Keep an up-to-date electronic filing system of all private investments & legal matters Analyse content and provide a commercial view on private investment matters and next steps.  Consulting with an accountant or lawyer when required. Monitor investment performance on all investments & give regular updates Proof-read, distil and summarise investment, banking and legal documents into succinct information for the Principal. Complete necessary regulatory requirements for donations, trusts, portfolios and new investments

Flag up any issues and give informed opinions when required Manage the principal’s personal finances & expenditure and provide a monthly report. Deal with all private insurances and obtain comparative quotes to include residences, cars & other assets  Monitor renewal dates on all insurances and obtain comparative quotes. Assist with any budgets and management of refurbishment works to family residences or property investments in the UK or abroad. Manage any personal payroll requirements Create employment contracts for personal staff

Manage & purchase all family transport  Manage all assets for the Family, including UK and international property Support with various ad-hoc requests Travel with the Principal on occasion when required. Attend external meetings on behalf of the Principal if necessary. Available out of hours on urgent matters. A high level of discretion and confidentiality is expected in this role and excellent references provided.

Able to build relationships quickly and liaise with external providers in a professional manner.

A down-to-earth and helpful personality wanting to build a trusted relationship with the Principal and commit for the long term.

The role comes with benefits and a discretionary bonus

 

 

 

 

 

 

 

 

 

 

EU Passport or French National Essential, French speaking and living striking distance to Monaco is also essential.

Supporting an UHNW Italian Principal within an UHNW family in all private aspects as well as travel and diary. Handling a lot of lifestyle management and liaising across international properties (managed by a House Manager) Working closely with the UK EA of the husband co-ordinating schedules, travel and events.

You will have 6 years + as a Private PA with a wide knowledge of Monaco and the South of France. Excellent organisational skills and used to the high level of expectations of an UHNW. Well spoken and presented the family socialise with royalty and dignitaries & high profile across the world. Able to put a travel schedule together whether by private jet or commercial airline with supporting transport and hotels of a high standard.

The Principal need support in all aspects of a busy private life/home as well as keeping a very busy diary and travel schedule up to date. Lots of changes so you will be used to this. The family have multiple residences across the world and very busy lives so you will be used to the ebb and flow of this.

Interesting and varied role for an experienced Private PA with much to offer and high standards. Usual hours are 9 - 6 with flexibility needed out of hours when needed.

 

An international boutique fine art advisory and dealership is looking for a Chief of Staff to join their established and expanding team. The company, which has been based in Mayfair for ten years but has an international outlook and particularly USA focus, is exceptionally dynamic and has been experiencing a period of intense growth. Beyond the art focus, the two principals have a diverse range of business and personal interests and the Chief of Staff  will join at a senior level to facilitate structure, organisation and efficiency across the wider business and activity streams. The Chief of Staff will be a trusted member of the leadership team and have a range of responsibilities across the group, with a particular focus on managing finance and people.

In regard to finance, the Chief of Staff will have a central role in daily business operations and organising and directing how funds are managed across the company, wider group, and the private offices of the two principals. The CoS will be responsible for issuing a daily morning financial report to the board and for pro-actively responding to a changing financial forecast. The Chief of Staff will be experiences in budget management, capable of identifying financial problems in advance, and able to respond appropriately and creatively. In this, they will also be a strategic advisor to the board. Further, the CoS will fulfil a vital role in liaising with the external accountancy firm, including instructing the bookkeeper and collaborating on reporting, annual accounts, cash flow and strategizing.

For people management, the CoS will be responsible for streamlining the onboarding of new colleagues and working with the General Manager to ensure that new employees have the appropriate resources and permissions. The business operates across several jurisdictions and the CoS will ensure that new colleagues have the appropriate contract and set-up according to where they will be working. The business has a fast-paced environment throughout the year and the CoS will be a senior confidante able to identity, respond and resolve any internal tensions that may naturally arise. In this, the CoS will insulate the board and core business from any disturbance and ensure that the team is working harmoniously towards shared goals.

The CoS will ensure the company and wider group’s compliance with legal and regulatory requirements within the various jurisdictions of operation and work closely with its legal and financial advisors. The CoS will use this knowledge to inform the business’s long-term strategizing and future proofing. They will have experience of managing a portfolio of entities and how they interact. Further to this, as the CoS’s role will bridge the principals’ personal and business interests, they will work with the principals’ personal team to manage different kinds of international assets such as cars, yachts, wine, real estate and venture capital.

As a dynamic and growing company, the company is looking for a CoS who is technologically savvy and open to learning and also teaching smart ways of working. As an adjunct to being a core project and people manager, the CoS will be responsible for managing the IT contracts.

Any candidate must be willing to work flexible hours according to the principals’ time zones and willingness to travel as needs be. They must have proven similar leadership role within the HNW, luxury or family office sector. They must operate with the highest levels respect, discretion and confidentiality, and understand the nuances of how different kinds of information are considered confidential. They must have excellent interpersonal and communication skills and have a positive and collaborative energy.

The company is looking for someone smart, capable and personable to join the team for an exciting future ahead.  Excellent package