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Executive Assistant to International UHNW CEO - West End 5 days in office
Supporting a charming and appreciative Principal who is time poor and needing and outstanding EA to work along side him. This is an exceptional opportunity that arisen for a polished, degree standard EA with 10 years + experience at senior & CEO level. A true professional well versed in the expectations and standards set for this role
Fabulous offices in the West End (90 Team) plenty of support from colleagues when you join.
Discrete, professional with flexibility, a top communicator used to the juggle of priorities especially when the Principal travels.
Outstanding attention to detail this is a fast-paced environment and you will be able to deliver solutions and a clear way forward when problems or changes arise. This is a high performing company with a top C Suite and CEO. Concierge in style you will be happy to assist with some minor private matters and be prepared to walk ahead of the Principal clearing the way and support out of hours when he is traveling extensively. Excellent EI you will make relationships quickly and become a valued member of a highly successful team
Extensive and complex diary management, calendar oversight and flagging up any issues (no inbox management required). A top administrator responding to correspondence quickly, proof read documents, be the initial point of contact and deal with expenses. Oversight of email and deal with all incoming communication.
A top travel coordinator, versed in chartering private jets and getting seamless travel arranged dealing with any visas or requirements. Accessible during evening and weekends for urgent matters when the CEO is travelling across time zones. Able to travel with he CEO when necessary providing support so that things run smoothly.
Top planning and organisational skills with expertise arranging high level meetings and providing documentation and presentations to an extremely high level. Expert at producing detailed itineraries and providing what the CEO needs for all high level meetings in advance + research.
Top confidentiality is expected at all times and a positive and helpful attitude to the CEO and colleagues alike.
Advanced Microsoft Office, top English skills written and spoken you will be at the top of your profession.
Excellent package bonus
Their current nanny has been with them for years and will join for a week to help them settle, a handover in London is also possible.
The nanny will work around 50–55 hours per week, with a typical day running from 7:00 AM to 6:15 PM during term time, and a slightly later start (8:00 AM) during school holidays. The role includes school and nursery runs, organising fun and stimulating activities, supervising playdates, and overseeing the bath and bedtime routine. The family has a strong preference for active, screen-free play, so they are looking for someone who enjoys planning outings such as trips to the beach, the zoo, or soft play centres.
Cooking is also an important part of the role, with the nanny preparing nutritious meals for the children and occasionally making lunches or dinners for the parents. In terms of housekeeping, the focus will be on all child-related tasks, including laundry, linens, and managing baby-related items. A part-time cleaner works 10–15 hours per week and will handle general laundry and the parents’ clothing, though some additional household support may be required.
The role comes with separate accommodation, a fully furnished two-bedroom apartment, offering privacy and comfort. The second bedroom may occasionally be used for guests or family needs but will primarily remain available for the nanny’s use.
The ideal candidate will have solid experience with young children and be organised, proactive, and fun-loving while maintaining firm boundaries. A confident driver is essential for school and nursery runs, and strong cooking skills will be highly valued. The family is looking for someone who can seamlessly integrate into their home, balancing independence with teamwork, and supporting them in creating a happy, structured environment for their children.
If you are an experienced nanny looking for a fulfilling, long-term role in a beautiful location, this could be a fantastic opportunity!
Private PA - UHNW Family Kensington (Primarily Office Based West End)
Private PA, working with the Executive Assistant, you'll be a close knit team providing a core linchpin to the smooth running of the family's private lives. You'll support the effective day to day administration and coordination, as well as assisting with the management of the Family's Household team and private residence. You'll coordinate, streamline and deliver on the priorities of the Principal and be key in upholding the family's values and principles. Being central to their day to day lives and privileged to sensitive information, you will need to have discretion and confidentiality at the forefront of your mind.
Support the coordination and planning of home maintenance at the Principals' residences, attending on site as and when required * Support the management of utility bills, family vehicles, other household day to day requirements for all properties * Research and purchase household items for the family as and when requested * Support the recruitment of household staff for the family, ensuring their skills sets are aligned with the requirements of the roles and they are aligned with the family's principles and values * Assisting with household accounts and budgets *
Assisting with the management of house staff, including rota management Travel Management for the Principals (and their family members) * Arrange all aspects of private and corporate worldwide and domestic travel including the preparation of ever-changing comprehensive itineraries, flights, hotel bookings, car parking and car hire etc. * Private plane logistics and liaising with the management company * Assist with travel arrangements for external / internal visitors as and when required * Arrange visas and keep passports and other travel documents up to date *
In consideration of time zones, should urgent matters arise, be contactable after hours and on weekends when the Principals are travelling abroad * Maintain the travel record spreadsheet Private and Confidential Diary Management * Effective communication and coordination of the Principal's diaries, with contacts at affiliated companies, family members and other guests *
Ensure the Outlook calendars reflect all known business and private appointments (meetings, lunches, and dinners), travel commitments and reminders Administration * Implement and maintain an efficient filing system * Review, proofread and edit documents prepared /required for signature * Assist with the preparation and finalisation of presentations * Professionally respond to worldwide affiliated offices / external company and internal queries * Collate and accurately process invoices and the submittance of expenses * Support with administrative work for the Principals' children, liaising with the nursery and schools, medical consultations/vaccinations, activities and preparing schedules
Undertake ad hoc personal errands for the Principals Communication * Act as the first point of contact, managing incoming communication (including e-mails, messages and telephone queries) promptly, efficiently and professionally, and draft/transcribing appropriate replies where necessary * Establish and build effective, professional relationships with all contacts of the Principals, representing them in the best possible way * Ensure that household staff, contacts in overseas offices and other relevant parties are updated on any relevant travel, meeting and guest arrangements, and the household staff schedules/work is managed during travel periods Additional Projects * Coordinate and organise events to a high standard within defined budgets and timescales. (Attendance may be required at these events outside normal working hours) * There may be, at times, the need to travel with the Principals and their families * Undertake other duties and tasks as required Private and Confidential About you Relevant experience & education * Previous experience demonstrating a high-level of private PA support. Experience supporting a family with young children would be highly preferable * Previous experience in coordinating high volume complex diary management, meetings (domestic and international) and ever-changing travel arrangements * Some experience in managing properties and overseeing maintenance *
Experience in managing event coordination * Financially minded with experience in managing budgets, ensuring value for money is achieved with a creative approach and good negotiation skills * Discreet with experience in being accountable for sensitive and confidential information * Emotionally intelligent with strong and effective interpersonal and communication skills * Approachable and a real team player, holding the ability to build and maintain key working relationships * A positive outlook, with a 'can do', determined approach * Proactive, solutions focused and used to anticipating and looking ahead to requirements * Motivated to make improvements to current practices, with a creative approach to solving issues * Strong planning and organisational skills with a flexible approach and proven ability to multitask and work at pace * Integrity, professionalism, trust and confidentiality are key requirements *
Experience working autonomously with the ability to work on own initiative, holding good decision making skills and sound reasoning and judgement * Proven analytical skills, with excellent attention to detail and ability to focus and hone in on relevant information * Good, effective administrative skills * A strong learning ethic and ability to undertake investigative work on own initiative * Flexibility in relation to working hours and last-minute request. Top package and bonus (Under a company umbrella)
Executive Assistant - US Tech investments - based in glorious offices in St. James's Square SW1. This is the London hub of an extremely successful tech company in the USThis is an exceptional opportunity for polished EA at senior level to be the lynchpin of the hub covering PA and Office Manger duties. We are looking for a self starter who might need a little flex because of other commitments but happy to start at 9.30 and work from home on Fridays. Small and very friendly, supportive team of 3 (Chief of Staff, COO and Private PA) who are sometimes not in the office so you will be very happy and capable of working alone some of the time and have done this before in a previous role. The role will escalate when the US Partner comes to the London office you will then support the dynamic US Partner 3 - 4 months of the year when he is in London (he has 3 EA's in LA) and assisting the London COO when needed and keeping the office looking top drawer.Warm and welcoming, you will be the face of the company (they have many influential visitors) and make sure they are welcomed and looked after during their time with them (almost concierge in style).Excellent all round skills with a can do attitude this is a wonderful role with a highly successful company working in a small and friendly office who work as a team.Well spoken and presented and used to working alone but able to ramp up when the partner from the US is in London (excellent EA skills needed)Top package + Top bonus
Excellent Private PA experience is required for this role within a household to be considered for this role. A self starter who is confident with top IEThis is a hands on Private PA role for an individual who has a busy and interesting life. Based within the household (possible some wfh when the Principal travels) working within a fully staffed household. Top liaison skills needed with a top eye for detail and a cv demonstrating a background supporting UHNW on a 1:1 basis where flexibility and discretion is key. You will have 6 years+ as a private PA (mostly based within the household) and a helpful hands on attitude where both the small and large projects are treated equally.Used to the demands and expectations of a role at this level you will have support from team members to find solutions and assistance when needed.Dealing with the daily, monthly and yearly logistics, liaising with all household staff both within the house and externally. Keeping all informed of the Principal's expectations and requirements. Top calendar management and dealing with all household administration. Planning events & dinners and family events when required. Co-ordinate all personal meetings both private and professional. Arrange private travel and keep appropriate staff informed and assist with items to travel with the Principal. Shopping and gift purchasing when required.Assist with children' administration and staff making sure all matters with schools are attended to.Able to keep a comprehensive and up to date filing system and a daily update of tasks now and upcoming, keeping the Principal aware of upcoming events and informing staff on a regular basis.Diplomatic with top communication skills you will bring solutions to problems in a positive and hands on manner working within a top team. Good humoured and calm under pressure with a great energy and happy to share informative solutions and ideas.This is a sometimes pressurised and fast paced role which you will be familiar with and enjoy. Flexibility out of hours to be contacted and possible occasional travel.Excellent package + bonus
Private PA, working with the Executive Assistant, you’ll be a close knit team providing a core linchpin to the smooth running of the family’s private lives. You’ll support the effective day to day administration and coordination, as well as assisting with the management of the Family’s Household team and private residence. You’ll coordinate, streamline and deliver on the priorities of the Principal and be key in upholding the family’s values and principles. Being central to their day to day lives and privileged to sensitive information, you will need to have discretion and confidentiality at the forefront of your mind. The Role Contract type: Full - time Location: London (primarily office based) Reporting to: The Executive Assistant Private Residence •Support the coordination and planning of home maintenance at the Principals’ residences, attending on site as and when required • Support the management of utility bills, family vehicles, other household day to day requirements for all properties • Research and purchase household items for the family as and when requested • Support the recruitment of household staff for the family, ensuring their skills sets are aligned with the requirements of the roles and they are aligned with the family’s principles and values • Assisting with household accounts and budgets •Assisting with the management of house staff, including rota management Travel Management for the Principals (and their family members) • Arrange all aspects of private and corporate worldwide and domestic travel including the preparation of ever-changing comprehensive itineraries, flights, hotel bookings, car parking and car hire etc. • Private plane logistics and liaising with the management company • Assist with travel arrangements for external / internal visitors as and when required • Arrange visas and keep passports and other travel documents up to date •In consideration of time zones, should urgent matters arise, be contactable after hours and on weekends when the Principals are travelling abroad • Maintain the travel record spreadsheet Private and Confidential Diary Management • Effective communication and coordination of the Principal’s diaries, with contacts at affiliated companies, family members and other guests •Ensure the Outlook calendars reflect all known business and private appointments (meetings, lunches, and dinners), travel commitments and reminders Administration • Implement and maintain an efficient filing system • Review, proofread and edit documents prepared /required for signature • Assist with the preparation and finalisation of presentations • Professionally respond to worldwide affiliated offices / external company and internal queries • Collate and accurately process invoices and the submittance of expenses • Support with administrative work for the Principals’ children, liaising with the nursery and schools, medical consultations/vaccinations, activities and preparing schedules Undertake ad hoc personal errands for the Principals Communication • Act as the first point of contact, managing incoming communication (including e-mails, messages and telephone queries) promptly, efficiently and professionally, and draft/transcribing appropriate replies where necessary • Establish and build effective, professional relationships with all contacts of the Principals, representing them in the best possible way • Ensure that household staff, contacts in overseas offices and other relevant parties are updated on any relevant travel, meeting and guest arrangements, and the household staff schedules/work is managed during travel periods Additional Projects • Coordinate and organise events to a high standard within defined budgets and timescales. (Attendance may be required at these events outside normal working hours) • There may be, at times, the need to travel with the Principals and their families • Undertake other duties and tasks as required Private and Confidential About you Relevant experience & education • Previous experience demonstrating a high-level of private PA support. Experience supporting a family with young children would be highly preferable • Previous experience in coordinating high volume complex diary management, meetings (domestic and international) and ever-changing travel arrangements • Some experience in managing properties and overseeing maintenance •Experience in managing event coordination • Financially minded with experience in managing budgets, ensuring value for money is achieved with a creative approach and good negotiation skills • Discreet with experience in being accountable for sensitive and confidential information • Emotionally intelligent with strong and effective interpersonal and communication skills • Approachable and a real team player, holding the ability to build and maintain key working relationships • A positive outlook, with a ‘can do’, determined approach • Proactive, solutions focused and used to anticipating and looking ahead to requirements • Motivated to make improvements to current practices, with a creative approach to solving issues • Strong planning and organisational skills with a flexible approach and proven ability to multitask and work at pace • Integrity, professionalism, trust and confidentiality are key requirements •Experience working autonomously with the ability to work on own initiative, holding good decision making skills and sound reasoning and judgement • Proven analytical skills, with excellent attention to detail and ability to focus and hone in on relevant information • Good, effective administrative skills • A strong learning ethic and ability to undertake investigative work on own initiative • Flexibility in relation to working hours and last-minute request. Top package and bonus (Under a company umbrella)
Chief of Staff (Private Secretary to a Dignitary) Central London & Hybrid by arrangement once established in the role. £100k + bens package + bonus
This is a busy and very involving role of trust and discretion, a perfect fit for someone who understands protocol and expectations. Reporting directly to the principal, to deal with legal, finance and supply negotiation matters and act as a gatekeeper in respect of the principal's emails
Successful candidates are people who can make the principal’s time more efficient and effective. People who are highly discrete and trustworthy, who principal can completely rely on in his day to day life and work. Proactivity, attention to detail and excellent organizational skills are particularly key attributes, as well as tact and diplomacy.
High degree of professionalism, total discretion, diplomacy, highly competent, excellent time manager, resilient and a team player pre-requisites
Reporting directly to principal and based full time in London office with occasional trave
One or both need to have very strong administrative and IT skills, and advanced in Excel
Advanced people management – team of 7 report directly to the CoS
This is a busy and very involving role of trust and discretion, a perfect fit for someone who understands protocol and expectations. Reporting directly to the principal, to deal with legal, finance and supply negotiation matters and act as a gatekeeper in respect of the principal's emailsSuccessful candidates are people who can make the principal’s time more efficient and effective. People who are highly discrete and trustworthy, who principal can completely rely on in his day to day life and work. Proactivity, attention to detail and excellent organizational skills are particularly key attributes, as well as tact and diplomacy.High degree of professionalism, total discretion, diplomacy, highly competent, excellent time manager, resilient and a team player pre-requisitesReporting directly to principal and based full time in London office with occasional traveOne or both need to have very strong administrative and IT skills, and advanced in ExcelAdvanced people management – team of 7 report directly to the CoS
A busy UHNW family in Chelsea is looking for an experienced, structured, and switched-on nanny to join their fully staffed household and care for four children (ages 2-10). The ideal candidate will be a team player, working alongside two other nannies in a rota system, ensuring the children's education and routines are maintained to a high standard.
The children follow a structured routine, with the eldest three attending full-time school in Battersea and the youngest currently in nursery for half days, transitioning to full days from September. A driver manages the school runs, but the nanny will be responsible for ensuring the children are prepared each morning, organizing school bags, uniforms, and maintaining a structured after-school routine. Learning is incorporated into their daily lives, and the nanny will play an active role in supporting their education, overseeing homework, projects, and engaging them in enriching activities. Afternoons are busy with extracurricular activities, and the nanny must be able to coordinate the children's schedules efficiently while ensuring a smooth handover between caregivers.
The nanny's duties are solely focused on the children, including their laundry, packing their belongings for travel, and maintaining their areas, while working alongside the other nannies as part of a team. No cooking or driving is required. International travel is a key part of the role, with the nanny accompanying the family on all school holidays.
Role & Responsibilities:
Requirements:
This is a fantastic opportunity for a professional nanny who thrives in a fast-paced, structured environment with a focus on education and cultural enrichment.
This is an exceptional opportunity for polished EA at senior level to be the lynchpin of this small US hub of a much larger company in LA. We are looking for a self starter who might need a little flex because of other commitments but happy to start at 9.30 and work from home on Fridays. Small and very friendly, supportive team of 3 (Chief of Staff, COO and Private PA) who are sometimes not in the office so you will be very happy and capable of working alone some of the time.
Supporting a dynamic US Partner 3 - 4 months of the year when he is in London (he has 3 EA's in LA) and assisting the London COO when needed and keeping the office looking top drawer.
Warm and welcoming, you will be the face of the company (they have many influential visitors) and make sure they are welcomed and looked after during their time with them (almost concierge in style).
Excellent all round skills with a can do attitude this is a wonderful role with a highly successful company working in a small and friendly office who work as a team.
Top package + bonus
Private PA - UHNW CEO - Notting Hill Office based and wfh when boss travels
This is a 12 month maternity cover for a PA to an UHNW principal in Notting Hill. This role is primarily an office based role, working alongside the rest of the principals team (2 EAs, a team assistant and a comms advisor), with the option to work from home if the principal is travelling. We are looking for someone efficient and organised, with outstanding communication skills and can work on the go. This person should have 5 years experience in a similar level role and be educated to degree level. Working hours: Contracted 9am-5:30pm Monday to Friday but flexible & on call evenings and weekends. Start: Mid April 2025 (Mat leave starts early May)
DAILY TASKS / FAMILY ● Extensive multi time zone diary management - scheduling personal meetings and appointments. ● Managing communication on behalf of the principal - inbox management, drafting emails, calls etc. ● Work with the team assistant on table reservations, car bookings, event ticket purchases etc. ● Manage relationships on behalf of principal with 3rd party suppliers and stakeholders. ● Undertake various errands to support the principal and the household's smooth operation. ● Manage medical appointments, healthcare records and related tasks. ● Offer ad-hoc support for the principal's parents, their household and their care. ● School administration for the 3 children. ● Liaise with the accountant and CFO with regard to budgets.
HOUSEHOLD STAFF ● Main point of contact for household staff: overseeing the recruitment and supervision of new members of the team and handling annual performance, illness, holidays, expenses etc. ● Manage staff relationships and dynamics. ● Manage the Estate Manager & House Manager in the Cotswolds; weekly 1:1s to manage performance and principal expectations. ● Manage and oversee the work of the CEO team assistant.
TRAVEL ● Research travel locations and create bespoke and complex travel itineraries for the family / principal and his friends. ● Coordinate detailed travel arrangements with itineraries from door to door; private jets, yachts, cars. ● Work with local concierges to make sure everything runs smoothly for the trips. ● Manage visas and legalities of travel when required.
EVENTS / SOCIAL & CULTURAL ● Organising, managing & running events - from small dinners, to large parties, wine tastings, business dinners etc. ● Create and manage a social calendar for the principal - planning and arranging weekends for him he is in London. ● Research restaurants / hotels / travel destinations / music / activities and VIP experiences. ● Source and purchase Christmas gifts for the principal's family. ● Source events staff - chefs, FOH etc.
PROPERTY & YACHT MANAGEMENT ● Manage new property acquisitions in the UK & abroad. ● Overseeing the smooth running of each household, managing staff, insurance, utilities, manuals, cars, maintenance etc. ● Troubleshoot all property issues alongside the Estate Manager and coordinate with suppliers and contractors. ● Work alongside Interior Designer and Estate Manager to run household improvements and renovations. ● Yacht Management; work with the captain and management company to ensure all processes ae in place and procedures followed in regards to the boat. Deal with household purchases and gifts.
This is a busy role for a boss with high standards and expectations so your experience will be relevant and recent for an UHNW of this level. Excellent bens plus bonus. Great Senior EA team who will assist.
This is a top opportunity for a sparkling EA with a background in luxury good or within an ambassadorial role at senior level to support this hugely successful, charismatic and dynamic CEO. Based in fabulous offices in the West End within a team of 60 you will be the conduit between staff/visitors and stakeholders and the CEO. Extremely polished, well dressed and spoken this is chance to join one of London's top entrepreneurs and be the face of the company and right hand to the Principal.
6 years+ as a PA in a fast moving and exciting industry with excellent tech and travel skills. Used to supporting an entrepreneur in all aspects with a roll up the sleeves attitude, a big smile and stylish way of presenting yourself (many high profile individuals coming to the office).
Flexible with a modern way of working your forward planning skills will be excellent and you will be happy to help with private support when needed.
The Principal is offering share option to someone who will commit and grow with the firm and become an integral part of the team.
Chief of Staff - UHNW Family - Central London
An amazing role has arisen for a hands on Chief of Staff used to working for an UHNW family with high standards and expectations. This is mainly a lifestyle management role with property renovations both in the UK and abroad for luxury homes. Excellent experience of property, top level renovations and dealing with lawyers, architects and trades on various property matters. Top logistics skills the family travel 4 months of the year and you will fly ahead to the residence or the yacht to make sure all is in order and any remedial work or goods are ready for their arrival (family with children + staff). You will organise their complex travel from door to door and do preliminary research on trips etc. They also charter the yacht when not in use. You will have worked at an international level and feel relaxed and informed with regard to their requests. Some assistance within the Household and staff will be required to keep things running smoothly (they have a well running team at present)
They are looking for a positive and helpful individual who is enthusiastic and leads by example as part of a large team. Reporting into the Principals this is an interesting and very varied role for a well versed Chief of Staff who is flexible and happy to carry out the small to the large requests and projects. Great experience required for this role to be considered. Polished and well spoken with a warm and engaging personality.
Great with budgets and cash flow you will always work for the best interests of the Principals obtaining quotes and also have your little black book of contacts with regard to luxury travel, yachts, lifestyle etc
Degree standard preferred - top references required.