Private PA - UHNW CEO - Notting Hill Office based and wfh when boss travels

This is a 12 month maternity cover for a PA to an UHNW principal in Notting Hill. This role is primarily an office based role, working alongside the rest of the principals team (2 EAs, a team assistant and a comms advisor), with the option to work from home if the principal is travelling. We are looking for someone efficient and organised, with outstanding communication skills and can work on the go. This person should have 5 years experience in a similar level role and be educated to degree level. Working hours: Contracted 9am-5:30pm Monday to Friday but flexible & on call evenings and weekends. Start: Mid April 2025 (Mat leave starts early May)

DAILY TASKS / FAMILY ● Extensive multi time zone diary management - scheduling personal meetings and appointments. ● Managing communication on behalf of the principal - inbox management, drafting emails, calls etc. ● Work with the team assistant on table reservations, car bookings, event ticket purchases etc. ● Manage relationships on behalf of principal with 3rd party suppliers and stakeholders. ● Undertake various errands to support the principal and the household's smooth operation. ● Manage medical appointments, healthcare records and related tasks. ● Offer ad-hoc support for the principal's parents, their household and their care. ● School administration for the 3 children. ● Liaise with the accountant and CFO with regard to budgets.

HOUSEHOLD STAFF ● Main point of contact for household staff: overseeing the recruitment and supervision of new members of the team and handling annual performance, illness, holidays, expenses etc. ● Manage staff relationships and dynamics. ● Manage the Estate Manager & House Manager in the Cotswolds; weekly 1:1s to manage performance and principal expectations. ● Manage and oversee the work of the CEO team assistant.

TRAVEL ● Research travel locations and create bespoke and complex travel itineraries for the family / principal and his friends. ● Coordinate detailed travel arrangements with itineraries from door to door; private jets, yachts, cars. ● Work with local concierges to make sure everything runs smoothly for the trips. ● Manage visas and legalities of travel when required.

EVENTS / SOCIAL & CULTURAL ● Organising, managing & running events - from small dinners, to large parties, wine tastings, business dinners etc. ● Create and manage a social calendar for the principal - planning and arranging weekends for him he is in London. ● Research restaurants / hotels / travel destinations / music / activities and VIP experiences. ● Source and purchase Christmas gifts for the principal's family. ● Source events staff - chefs, FOH etc.

PROPERTY & YACHT MANAGEMENT ● Manage new property acquisitions in the UK & abroad. ● Overseeing the smooth running of each household, managing staff, insurance, utilities, manuals, cars, maintenance etc. ● Troubleshoot all property issues alongside the Estate Manager and coordinate with suppliers and contractors. ● Work alongside Interior Designer and Estate Manager to run household improvements and renovations. ● Yacht Management; work with the captain and management company to ensure all processes ae in place and procedures followed in regards to the boat. Deal with household purchases and gifts.

This is a busy role for a boss with high standards and expectations so your experience will be relevant and recent for an UHNW of this level. Excellent bens plus bonus. Great Senior EA team who will assist.

We are seeking an experienced, caring, and proactive nanny to care for a 5-month-old baby and 3-year-old boy. Responsibilities include preparing healthy meals, supporting weaning and potty training, organizing educational and recreational activities (including swimming classes and playdates), and teaching Mandarin and or/French. Some light housework would be appreciated, though your primary focus will be the children.
Prior experience as a nanny or nursery teacher, particularly with children of similar ages, is essential.
Both parents are working full-time, and the mum is going back to work after maternity leave mid-February, so ideally they would like to find a nanny ASAP to have a few settling in weeks!

• Days and hours: Monday to Friday, 7:45 AM to 6:45 PM
• Location: De Beauvoir, N1 (Islington/Hackney)
• Children: B5m and B3 year-old
• Start date: ASAP, by mid-February latest.
• Salary: up to £68K GPA (Up to £17 Net per hour DOE)
• Languages: Mandarin or French MUST

I have the pleasure of representing this successful international Investments firm in the City of London who are looking for an EA to join their London office in this new, varied and interesting role.

Perks - 1 day per week working from home (usually Fridays), Breakfast and lunches 3 days per week, flex on hours of 8am to 6pm or 08.30am to 6.30pm when quiet with very little out of hour contact to maintain a work life balance, regular high calibre socials and more.

Benefits including: Private medical, discretionary bonus, critical illness, dental cover, discounted gym membership, pension, travel insurance, season ticket loan and more!

Culture: A lovely culture, a team ethos with no big egos! friendly and approachable, super intelligent, professional and hardworking team.

Joining the existing support team as the new addition you will support MD level to associates on a day to day basis (team of 5) as an EA. Heavy diary management, travel arrangements, meeting organisation, invoice and expense management are the day to day base responsibilities alongside project support, general administrative tasks to supporting with events. You will also be involved in Health & Safety support.

For this role we are seeking 5-10 years as a PA / EA supporting C-Suite, a Trading, Investments, Private Equity, Hedge Fund or similar background is much preferred. Experience of working at pace, juggling multiple priorities and top communication skills are essential. Graduate calibre is a preference.

Leaman Consulting are an equal opportunities employer.

A new and exciting opportunity has arisen for an experienced PA (3 years) to join this high profile International luxury business with opportunities to travel with the Principal to national and international events/meetings.

You will have ample experience and confidence in international travel arrangements with multiple stops, transportation and accommodation needs met, diary management of an ever changing schedule, meeting coordination, project and events coordination support, marketing and social media, adhoc personal support such as running errands, research to booking appointments, gatekeeping, meeting guests and high profile individuals, helping to run the London office such as organising team events, stationery orders, logging facilities requests and being a reliable support as needed.

You will have the opportunity to work from home occasionally. You will join a welcoming, social team who will value your support and be offered a role that will grow over time.

Graduate calibre is much preferred, you will be immaculately presented and be confident in a sometimes client facing role, have strong IT skills, be articulate and flexible to support as needed to perform in this role.

A marketing, events, talent or similar PA background is much preferred.

 

Please apply today for immediate consideration. Leaman Consulting are an equal opportunities employer.

 

 An exciting opportunity for a top multi tasking EA with excellent travel and logistics skills to join this world famous brand and support their globe trotting Director - there is a big international aspect to this role so you will be well versed with time zones, connections and have a good international over view.Degree standard PA who loves a busy and interesting day who is solution driven and focused.Supporting this dynamic and constantly travelling senior Exec in an exciting high profile luxury industry your day will be busy and varied.  Well spoken and presented you will sometimes be the face of the company.  An understanding of marketing and representation of the company is essential. Top diary management and you will excel at travel, time zones and keeping one step ahead.  Attention to detail must be top and a willingness to take responsibility for getting this charming and time poor Exec ahead of the schedule and prepared. 4 years+ as a PA in luxury goods, high profile or a similar role is needed. Clear communications skills and happy to support out of hours now and again when the boss is on the road.  Fabulous offices and team.  Bens + bonus  A truly exciting opportunity with the possibility of occasional travel.  

I have the pleasure of representing this successful international Investments firm in the City of London who are looking for an EA to join their London office in this new, varied and interesting role.

Perks - 1 day per week working from home (usually Fridays), Breakfast and lunches 3 days per week, flex on hours of 8am to 6pm or 08.30am to 6.30pm when quiet with very little out of hour contact to maintain a work life balance, regular high calibre socials and more.

Benefits including: Private medical, discretionary bonus, critical illness, dental cover, discounted gym membership, pension, travel insurance, season ticket loan and more!

Culture: A lovely culture, a team ethos with no big egos! friendly and approachable, super intelligent, professional and hardworking team.

Joining the existing support team as the new addition you will support MD level to associates on a day to day basis (team of 5) as an EA. Heavy diary management, travel arrangements, meeting organisation, invoice and expense management are the day to day base responsibilities alongside project support, general administrative tasks to supporting with events. You will also be involved in Health & Safety support.

For this role we are seeking 5-10 years as a PA / EA supporting C-Suite, a Trading, Investments, Private Equity, Hedge Fund or similar background is much preferred. Experience of working at pace, juggling multiple priorities and top communication skills are essential. Graduate calibre is a preference.

Leaman Consulting are an equal opportunities employer.

 

 

An exceptional role has arisen for a polished and articulate (degree standard) Executive Assistant with background in the Art world, gallery, auction house or luxury goods at senior level.  You will have knowledge experience and a leaning towards the art world plus 8 years+ as an Executive Assistant within a similar realm. Top English skills written and spoken as you will be drafting emails and writing speeches.

This role is on an international level with a hugely successful founder who values commitment and discretion.  You will be representative of the Founder and have top liaison skills between internal and external members of staff & the team both in the UK and abroad.  Adept at dealing with all levels of individual and happy to take on an ever changing schedule and some out of hours if needed.

Top diary management, which is fluid and extremely changeable.  Logistics and preparation/organisation of travel which can be two weeks of each month covering both UK and abroad.  Detailed itineraries to include research information and required paperwork.  Drafting of emails and preparation of speeches.  Preparation of Board meetings and relevant paperwork.  Keeping abreast of current projects/issues within the company and acting a gatekeeper when required.  Juggling conflicting requests and agendas always dealing with individuals in a professional and courteous manner.

Happy to take on what is needed and roll up your sleeves when required.  Flexible on pitching in whatever comes through the door, you have a positive "can do" attitude which is at the fore of your work.  A collegiate attitude, there is a super team around you and a Family Office who handle most of the private support for the Principal but you will be required to handle about 20% of the role which is personal support (private dinner, gifts etc)

Fantastic working atmosphere within one of the UK's top teams who are helpful and great to work with you will be supporting a well known figure who is continually busy, successful and will need your 100% commitment to keep his business life flowing properly and on schedule.

A proactive and experienced weekend nanny is required to care for two children, aged 11 and 6, in Sloane Square. The youngest child, aged 6, is neurodiverse and has ADHD, so we are looking for a nanny with experience in special educational needs (SEN), particularly someone with a background in supporting children with ADHD. The ideal candidate will be confident in managing schedules, planning engaging and age-appropriate activities, and providing the structure and routine the child needs.

The role will primarily focus on the youngest child, ensuring that his specific needs are met in a supportive and nurturing way. You will be responsible for creating and implementing a structured and fun weekend routine that keeps both children entertained and engaged. This may involve taking the children on outings to parks, museums, or other child-friendly places around the city. A strong knowledge of London, especially Chelsea, is important to ensure the children have a variety of stimulating experiences. Cooking for the children is also an essential part of the role.

The family is looking for someone with a strong understanding of children this age, and a background in SEN, particularly ADHD would be a great bonus. This position is perfect for a dynamic, hands-on nanny who enjoys working with children of different ages and can provide a fun, structured, and nurturing environment. If you are interested in joining this family, we would love to hear from you.

 

• Location: Sloane Square, London
• Start Date: ASAP
• Days and Hours: Saturday 1:30pm – 7:30pm + babysitting / Sunday 12:30pm – 7:30pm
• Salary: £14-17k+ GPA
• Languages: Fluent English (French a bonus)
• Children: B6 and G11 years-old

Senior Private PA (with Chief of Staff Duties) – Knightsbridge £100 - £110,000 + bonus + bens package

6 - 7 years+ in a senior private PA position mainly based in the household and longevity is needed for this role to be considered

An outstanding role has arisen for a polished (degree standard preferred) Senior Private PA (with Chief of Staff duties) to oversee the management of a busy fully staffed household and to support this UHNW Family in all Private & Household matters.  This is a very important role for the family who are looking for a long term commitment with someone who has very high standards and will take care of their private requirements and keep the household running extremely well. 

A good communicator, excellent dealing with staff and suppliers alike you will have a pleasant and helpful personality but the gravitas to get things done well and efficiently. 

You will have a background working within a busy UHNW household and have excellent experience dealing with all matters of household staff management including recruitment performance, coordination and rotas.  You will have high standards and lead by example in a Chief of Staff style manner.  Friendly yet always professional and one step ahead.  Dealing with the budgets and liaising with external team when required.  Supporting from the Residence this is a wonderful role for an inclusive and interesting family who will respect and rely on your experience/skills to keep things running at a high level. 

A good negotiator when it comes to obtaining quotes and keeping an eye on the best deals for the family

With a positive outlook and proactive approach your role has always had a high level of discretion attached to it and you will be a trusted right hand to the Principals in every respect.

Supporting the Family with private matters including all diary management, travel, events, purchases for the household, maintenance, any refurbishment work required, dealing with suppliers and contractors, negotiating, updating the household book and assisting the staff to perform their duties to a high level.

The role will grow over time and incorporate other interesting projects and purchases and you will be involved in the overseeing and running of these.

Lovely family with high standards with very busy lives so you will come from a household that has a similar "feel".  Happy to roll up your sleeves and muck in when needed this is a busy very hands on role for someone with energy and lots to give.

Excellent package + bonus

 

An international boutique fine art advisory and dealership is looking for a Chief of Staff to join their established and expanding team. The company, which has been based in Mayfair for ten years but has an international outlook and particularly USA focus, is exceptionally dynamic and has been experiencing a period of intense growth. Beyond the art focus, the two principals have a diverse range of business and personal interests and the Chief of Staff  will join at a senior level to facilitate structure, organisation and efficiency across the wider business and activity streams. The Chief of Staff will be a trusted member of the leadership team and have a range of responsibilities across the group, with a particular focus on managing finance and people.

In regard to finance, the Chief of Staff will have a central role in daily business operations and organising and directing how funds are managed across the company, wider group, and the private offices of the two principals. The CoS will be responsible for issuing a daily morning financial report to the board and for pro-actively responding to a changing financial forecast. The Chief of Staff will be experiences in budget management, capable of identifying financial problems in advance, and able to respond appropriately and creatively. In this, they will also be a strategic advisor to the board. Further, the CoS will fulfil a vital role in liaising with the external accountancy firm, including instructing the bookkeeper and collaborating on reporting, annual accounts, cash flow and strategizing.

For people management, the CoS will be responsible for streamlining the onboarding of new colleagues and working with the General Manager to ensure that new employees have the appropriate resources and permissions. The business operates across several jurisdictions and the CoS will ensure that new colleagues have the appropriate contract and set-up according to where they will be working. The business has a fast-paced environment throughout the year and the CoS will be a senior confidante able to identity, respond and resolve any internal tensions that may naturally arise. In this, the CoS will insulate the board and core business from any disturbance and ensure that the team is working harmoniously towards shared goals.

The CoS will ensure the company and wider group’s compliance with legal and regulatory requirements within the various jurisdictions of operation and work closely with its legal and financial advisors. The CoS will use this knowledge to inform the business’s long-term strategizing and future proofing. They will have experience of managing a portfolio of entities and how they interact. Further to this, as the CoS’s role will bridge the principals’ personal and business interests, they will work with the principals’ personal team to manage different kinds of international assets such as cars, yachts, wine, real estate and venture capital.

As a dynamic and growing company, the company is looking for a CoS who is technologically savvy and open to learning and also teaching smart ways of working. As an adjunct to being a core project and people manager, the CoS will be responsible for managing the IT contracts.

Any candidate must be willing to work flexible hours according to the principals’ time zones and willingness to travel as needs be. They must have proven similar leadership role within the HNW, luxury or family office sector. They must operate with the highest levels respect, discretion and confidentiality, and understand the nuances of how different kinds of information are considered confidential. They must have excellent interpersonal and communication skills and have a positive and collaborative energy.

The company is looking for someone smart, capable and personable to join the team for an exciting future ahead.  Excellent package

 

An amazing role has arisen supporting a dynamic and extremely likeable International Principal of major companies including film, sports, hotels and many other international business interests.

Working remotely and from the Central London office you will be able to travel when the Principal is in London to other European destinations.  Collaborating with the Chief of Staff and EA based in the US this is a dynamic role for a career driven EA who loves this sort of challenge.   The boss loves ambitious people and there is a career path for the right person. 6-7years+ at CEO or Principal level is needed to have the relevant experience for this role.

Well presented and spoken (degree standard please) plus Italian would be a real advantage.  Able to sit in meetings and draft notes/minutes to follow up.  Detailed travel arrangements and collating information/paperwork before travel with itineraries.  Managing a bursting diary and schedule (liaising with the CofS and US EA) you will have top logistics skills and be a supreme Gatekeeper with tact and warmth.  Confident with your own charisma you will be involved in top international projects that are upbeat and interesting.

Good humoured and a cv demonstrating a similar role in the past is essential to be considered for this role.

This is a top role with a career path for someone who will commit for the long term and enjoy working with this top boss who would encourage your input and career.

Top package + bonus

 

 This is a new role created by a very successful and growing international business within the Arts.Your background will show UHNW, Family Office at senior level in Operations or Chief of Staff level.  Degree standard with a motivated energy and a keen interest in your work and accomplishing goals.  This role is suited to someone with a Chief of Staff level role or senior within a Family Office covering many bases.  The Principal has opened a Family Office and you will be involved in various projects and asset management that will cross over with the main business both in the UK and abroad.Financially astute you will have a high level of financial acumen and preferably a qualification in accounts. You will liaise with the company accountants and advisors with regard to strategy, reports, management of cashflow, budgeting & forecasting, financial analysis and managing the receivable  and payable processes.  Capable of identifying financial problems and to respond, you will be a strategic advisor to the Board. You will also be responsible for legal and compliance issues across various jurisdictions.  Having a central role in daily business operations you will also be involved in the personal and business interests of the two Founding Partners.  You will be business minded, targeted and professional.Responsible with the General Manager for people management, on boarding and some training for new colleagues to the business,  a good general over view of HR is needed and a personable, hands on approach.  A top communicator able to build relationships quickly.Experience with managing a wide portfolio of interests and how they interact you will also liaise internationally on behalf of the Principals with regard to international assets such as cars, yachts, wine, real estate and venture capital.Flexible when needed you will also be happy to travel occasionally when needed abroad to oversee or manage various projectsYou will show a similar role of this responsibility in the past at senior level and work in collaboration with Principals and colleagues.Excellent package + bonus + career opportunity - salary negotiable for outstanding candidate