Long-standing clients of Leaman Consulting are looking for an experienced Senior Private PA to join them in Paris. This multifaceted role combines property management, financial oversight, human resources, and administrative support.

The ideal candidate will have a strong background in property management, with excellent organizational and financial management skills. You should be highly proficient in Microsoft Office tools (Excel, Word, Teams, Zoom), and be able to manage competing priorities effectively while maintaining attention to detail. A key part of this role is managing sensitive information, so a high level of discretion and confidentiality is required.
You should also have outstanding interpersonal skills, able to interact with diverse stakeholders, manage relationships diplomatically, and lead with a proactive and adaptable approach. Flexibility is crucial, as the role demands quick thinking and the ability to handle both planned and unexpected tasks.
Fluency in French is essential, and professional proficiency in English is required. A knowledge of Spanish would be an advantage.
This role is ideal for someone with exceptional emotional intelligence, who is capable of fostering trust, uniting teams, and managing interpersonal dynamics with care, authority, and fairness. Flexibility and availability to meet the evolving needs of the role are essential.

The position primarily focuses on managing a portfolio of real estate properties. This will include five apartments and a private mansion in Paris, as well as overseeing construction sites both within the city and abroad. The individual in this role will ensure that all property-related tasks, such as routine maintenance, repairs, and the management of service contracts are completed efficiently. You'll be responsible for obtaining quotes, coordinating with service providers, and ensuring the timely payment of invoices. Additionally, you will take part in co-ownership meetings to represent the property's interests.

In addition to property management, you will handle the financial responsibilities associated with the role. This includes verifying invoice payments, overseeing banking transactions, managing budgets, and ensuring that all contracts, such as for utilities and insurance, are kept up to date. Payroll for the household staff (11 employees) will also fall under your remit, alongside verifying and processing their expense reports.

The role also requires a strong HR. You will work closely with placement agencies to recruit staff, conduct interviews, and draft contracts. Managing the staff's monthly schedules, ensuring staff training is conducted, and organizing time off and working hours will be essential duties.

You will also manage the family's calendar, ensuring that the children's weekly needs are taken care of and organising their schedules.

Experience with travel logistics, including booking travel and compiling itineraries, accommodation, transport, and necessary visas & liaising with service providers is required.

On the administrative side, you will be tasked with managing professional correspondence, responding to emails, organizing appointments, meetings, and events, and drafting various documents such as letters and job offers.
You'll also manage memberships, payments, and coordinate virtual meetings using videoconferencing tools such as Zoom and Teams.

You will also work closely with the family office and other associated group companies to ensure seamless coordination across all household activities.

Location: Paris, France

Start Date: ASAP, handover in May with the current PA

Salary: 80,000 euros brut, negotiable for the right candidate

Languages: French must / Fluent English / Spanish bonus