Private & Business EA - Creative Individual - West End (Hybrid when travelling)

Job Descriptions

A great opportunity has arisen for an experience Private & Business EA to support this individual creative in all aspects of her life.  Primarily based in London office (West End)but with UK travel.  A high level of property experience is needed for this role with regard to projects, maintenance and upkeep/troubleshooting as the family have multiple properties (4).There is a Junior PA and a small admin team to assist.

This is a newly creative Private Family Office within the creative domain dealing with all aspects of family life and private family office duties with an emphasis on property and household staff.

This is to join a newly formed Family Office and is a great time to join and get involved in all their various projects.  The role will be daily Personal and Household Management of multiple properties and you are the point of contact for the household staff.  Overseeing the hiring and supervision of Household Staff and handling annual performance, illness, holidays etc. Troubleshoot all property issues and co-ordinate with suppliers and contractors.  Oversee household staff expenses.

Able to give top administrative and PA support to the Principal and wider family members when needed.

Co-ordinate detailed travel arrangement with itineraries from door to door. Excellent research skills with regard to events, travel, hotels and holiday destinations.

Deal with household purchases and gifts.  Assist with school research for 2 children and deal with the administration.  Manage invitations for high profile couple and responses.  Liaise with the EA of the husband with regard to family holidays and commitments..  Liaise with the CFO of the Family Office with regard to budgets and report into quarterly budget meetings with the family.

Assist with business requests from diary and email management and supervision of the business staff and ad hoc staff.  Handle reviews, illness, holidays and requests of a small team.  Assist with general office administration.

Extensive experience in a similar role preferably within a Family Office environment.  Excellent Tech skills (Mac).  A top multi talker with initiative and solutions driven approach.  A strong communicator with top experience managing households and household staff.  Tech savvy and familiar with Zero, Excel, Keynote, Bright HR, Todoist, Keeper app, Pleo card system etc.

You will have a high level of integrity and professionalism always maintaining a high level of discretion.

Good humoured and hands on able to make relationships easily.  Available outside of 9 - 6 when needed