PA to Private Family Office - West End (Office Based)

Job Descriptions

We are seeking a highly organized and proactive individual to join this very friendly team as a PA for a Private Family Office. This is a very interesting and progressive role for someone wanting a fast paced role within an UHNW Family Office. Fabulous offices and working culture.

• Providing PA support to the very busy and hands on Operations Director.
• Diary and inbox management, scheduling travel, producing travel itineraries.
• Always be one step ahead, pre-emptive and reminding.
• Assisting with meticulous property management list keeping. Liaising heavily with contractors in a confident manner.
• Attending servicing appointments – reporting back to operations team.
• Prepare and organising documents, presentations, updating spreadsheets.
• Assisting with various projects: refurbishments, researching tasks e.g., sourcing furniture, purchasing etc.
• Ability to manage and deliver on some ad hoc basic research projects, e.g., Events Management, Complex luxury holidays, the Fine Art portfolio and the Family Car Fleet etc.
• Handle confidential and sensitive information with utmost discretion and always maintain strict confidentiality.
• Handle expense reporting and financial matters, including reconciling receipts, tracking expenses, and preparing reports.
• Be confident liaising with Family members, domestic and office staff.
• High levels of cooperation with other team members and demonstrating a strong commitment to team values.

Experience 

• Strong PA experience. The position will be extremely varied – no two days are the same, ability to multitask and adapt is essential.
• Relevant hands-on property management experience preferred.
• An interest in Property, Interior Design and Lifestyle.
• Personality fit is key: ability to work collaboratively as part of the wider team.
• Solution driven. Professional, hard-working, self-motivated, loyal, positive, committed. Must be proactive and use initiative.
• Excellent organisational skills with strong attention to detail Must have excellent written and verbal communication skills at high level.
• Uphold strictest level of integrity, confidentiality, and discretion. Looking for a role with longevity and to grow with us.
• Proficient in using tools and software such as Microsoft Office Suite, Zoom, Teams.
• Energetic and fun.
• Will be required to visit various properties / deal with contractors etc.
• Our clients do not have a working from home policy.

Great team in fabulous offices who work in a collaborative and upbeat way. Great opportunity to join an UHNW Family Office who progress excellent PA's to take on more responsibility and grow in the role.

Excellent bens + bonus