PA to Founder - Interior Design Studio W1

Job Descriptions

PA to Founder - Interior Design Studio W1 (hybrid on occasion by arrangement) £40/45,000 bonus, free lunch holds

A fabulous role has arisen for an experienced PA within design/creative field to join this growing and successful boutique company in Marylebone. Supporting the Founder with a very busy schedule this is a hand on role that multi-tasking and interesting. The company are launching a new interiors and homeware platform as well as sustainable floral design.

Working closely with the Principal on all aspects of the business and assisting with some personal work when needed. Overseeing a part time admin assistant and liaising with the bookkeeper, accountant and freelancers. Running a very busy diary & meeting schedule for the Founder - keeping an updated "to do" list

Preparing presentations for meetings together with relevant mood boards & materials for the Principal to work on. Attend meetings and site surveys. Keep digital Dropbox files and scan images regularly.

Set up trade accounts and make good working relationships. Research on products and obtain samples, gather estimates. Laying out information into Keynote. Keep ongoing calendar or upcoming fairs, auctions and events

Assist with shipping co-ordination, liaising with vendors and shipping partners, obtain quotes for overseas orders.Receive invoices & check, keep detailed record of expenses, assist with US/UK tax return

Assist with Office Management keeping stock and fabric bins tidy. Keep supplies up to date ie. Printer ink, paper, snacks and refreshments, filing, printing/scanning. Liaise with IT service provider

Assist with personal support; deal with invites and acceptances syncing with husband's calendar. Scan emails to pick up any important issues. Keep to do list, book personal meetings, restaurants events etc

Occasional travel booking (household PA usually deals with this). Assist with events when needed.

Liaise with PR. Assist with running a Shopify website including uploading content and dealing with on line order (another person will be hired in the future)

Liaise with wholesalers and arrange payment and shipment, receive estimates and prepare orders, deal with queries/returns. Keep shop stock business planner spreadsheet up to date. Assist with sourcing & research for online shop stock, follow up with suppliers. Assisting with shoots of products

An excellent all rounder with proficient Excel, Keynote and Word on Mac, Training given on Shopify if needed. Savvy with Instagram, Facebook and social media would be a big plus. A great role for a creative PA who enjoys a busy and very varied day.