Executive Assistant to International UHNW CEO - West End 5 days in office

Supporting a charming and appreciative Principal who is time poor and needing and outstanding EA to work along side him. This is an exceptional opportunity that arisen for a polished, degree standard EA with 10 years + experience at senior & CEO level.  A true professional well versed in the expectations and standards set for this role

Fabulous offices in the West End (90 Team) plenty of support from colleagues when you join.

Discrete, professional with flexibility, a top communicator used to the juggle of priorities especially when the Principal travels.

Outstanding attention to detail this is a fast-paced environment and you will be able to deliver solutions and a clear way forward when problems or changes arise.  This is a high performing company with a top C Suite and CEO.  Concierge in style you will be happy to assist with some minor private matters and be prepared to walk ahead of the Principal clearing the way and support out of hours when he is traveling extensively.  Excellent EI you will make relationships quickly and become a valued member of a highly successful team

Extensive and complex diary management, calendar oversight and flagging up any issues (no inbox management required).  A top administrator responding to correspondence quickly, proof read documents, be the initial point of contact and deal with expenses.  Oversight of email and deal with all incoming communication.

A top travel coordinator, versed in chartering private jets and getting seamless travel arranged dealing with any visas or requirements.  Accessible during evening and weekends for urgent matters when the CEO is travelling across time zones.  Able to travel with he CEO when necessary providing support so that things run smoothly.

Top planning and organisational skills with expertise arranging high level meetings and providing documentation and presentations to an extremely high level.  Expert at producing detailed itineraries and providing what the CEO needs for all high level meetings in advance + research.

Top confidentiality is expected at all times and a positive and helpful attitude to the CEO and colleagues alike.

Advanced Microsoft Office, top English skills written and spoken you will be at the top of your profession.

Excellent package  bonus

 

Excellent Private PA experience is required for this role within a household to be considered for this role.  A self starter who is confident with top IEThis is a hands on Private PA role for an individual who has a busy and interesting life.  Based within the household (possible some wfh when the Principal travels) working within a fully staffed household.  Top liaison skills needed with a top eye for detail and a cv demonstrating a background supporting UHNW on a 1:1 basis where flexibility and discretion is key.  You will have 6 years+ as a private PA (mostly based within the household) and a helpful hands on attitude where both the small and large projects are treated equally.Used to the demands and expectations of a role at this level you will have support from team members to find solutions and assistance when needed.Dealing with the daily, monthly and yearly logistics, liaising with all household staff both within the house and externally.  Keeping all informed of the Principal's expectations and requirements. Top calendar management and dealing with all household administration.  Planning events & dinners and family events when required.  Co-ordinate all personal meetings both private and professional.  Arrange private travel and keep appropriate staff informed and assist with items to travel with the Principal.  Shopping and gift purchasing when required.Assist with children' administration and staff making sure all matters with schools are attended to.Able to keep a comprehensive and up to date filing system and a daily update of tasks now and upcoming, keeping the Principal aware of upcoming events and informing staff on a regular basis.Diplomatic with top communication skills you will bring solutions to problems in a positive and hands on manner working within a top team.   Good humoured and calm under pressure with a great energy and happy to share informative solutions and ideas.This is a sometimes pressurised and fast paced role which you will be familiar with and enjoy.  Flexibility out of hours to be contacted and possible occasional travel.Excellent package + bonus

 

 Private PA, working with the Executive Assistant, you’ll be a close knit team providing a core linchpin to the smooth running of the family’s private lives. You’ll support the effective day to day administration and coordination, as well as assisting with the management of the Family’s Household team and private residence. You’ll coordinate, streamline and deliver on the priorities of the Principal and be key in upholding the family’s values and principles. Being central to their day to day lives and privileged to sensitive information, you will need to have discretion and confidentiality at the forefront of your mind. The Role Contract type: Full - time Location: London (primarily office based) Reporting to: The Executive Assistant Private Residence •Support the coordination and planning of home maintenance at the Principals’ residences, attending on site as and when required • Support the management of utility bills, family vehicles, other household day to day requirements for all properties • Research and purchase household items for the family as and when requested • Support the recruitment of household staff for the family, ensuring their skills sets are aligned with the requirements of the roles and they are aligned with the family’s principles and values • Assisting with household accounts and budgets •Assisting with the management of house staff, including rota management Travel Management for the Principals (and their family members) • Arrange all aspects of private and corporate worldwide and domestic travel including the preparation of ever-changing comprehensive itineraries, flights, hotel bookings, car parking and car hire etc. • Private plane logistics and liaising with the management company • Assist with travel arrangements for external / internal visitors as and when required • Arrange visas and keep passports and other travel documents up to date •In consideration of time zones, should urgent matters arise, be contactable after hours and on weekends when the Principals are travelling abroad • Maintain the travel record spreadsheet Private and Confidential Diary Management • Effective communication and coordination of the Principal’s diaries, with contacts at affiliated companies, family members and other guests •Ensure the Outlook calendars reflect all known business and private appointments (meetings, lunches, and dinners), travel commitments and reminders Administration • Implement and maintain an efficient filing system • Review, proofread and edit documents prepared /required for signature • Assist with the preparation and finalisation of presentations • Professionally respond to worldwide affiliated offices / external company and internal queries • Collate and accurately process invoices and the submittance of expenses • Support with administrative work for the Principals’ children, liaising with the nursery and schools, medical consultations/vaccinations, activities and preparing schedules Undertake ad hoc personal errands for the Principals Communication • Act as the first point of contact, managing incoming communication (including e-mails, messages and telephone queries) promptly, efficiently and professionally, and draft/transcribing appropriate replies where necessary • Establish and build effective, professional relationships with all contacts of the Principals, representing them in the best possible way • Ensure that household staff, contacts in overseas offices and other relevant parties are updated on any relevant travel, meeting and guest arrangements, and the household staff schedules/work is managed during travel periods Additional Projects • Coordinate and organise events to a high standard within defined budgets and timescales. (Attendance may be required at these events outside normal working hours) • There may be, at times, the need to travel with the Principals and their families • Undertake other duties and tasks as required Private and Confidential About you Relevant experience & education • Previous experience demonstrating a high-level of private PA support. Experience supporting a family with young children would be highly preferable • Previous experience in coordinating high volume complex diary management, meetings (domestic and international) and ever-changing travel arrangements • Some experience in managing properties and overseeing maintenance •Experience in managing event coordination • Financially minded with experience in managing budgets, ensuring value for money is achieved with a creative approach and good negotiation skills • Discreet with experience in being accountable for sensitive and confidential information • Emotionally intelligent with strong and effective interpersonal and communication skills • Approachable and a real team player, holding the ability to build and maintain key working relationships • A positive outlook, with a ‘can do’, determined approach • Proactive, solutions focused and used to anticipating and looking ahead to requirements • Motivated to make improvements to current practices, with a creative approach to solving issues • Strong planning and organisational skills with a flexible approach and proven ability to multitask and work at pace • Integrity, professionalism, trust and confidentiality are key requirements •Experience working autonomously with the ability to work on own initiative, holding good decision making skills and sound reasoning and judgement • Proven analytical skills, with excellent attention to detail and ability to focus and hone in on relevant information • Good, effective administrative skills • A strong learning ethic and ability to undertake investigative work on own initiative • Flexibility in relation to working hours and last-minute request.  Top package and bonus (Under a company umbrella)

 

Chief of Staff (Private Secretary to a Dignitary) Central London & Hybrid by arrangement once established in the role. £100k + bens package + bonus

This is a busy and very involving role of trust and discretion, a perfect fit for someone who understands protocol and expectations.  Reporting directly to the principal, to deal with legal, finance and supply negotiation matters and act as a gatekeeper in respect of the principal's emails

Successful candidates are people who can make the principal’s time more efficient and effective. People who are highly discrete and trustworthy, who principal can completely rely on in his day to day life and work. Proactivity, attention to detail and excellent organizational skills are particularly key attributes, as well as tact and diplomacy.

High degree of professionalism, total discretion, diplomacy, highly competent, excellent time manager, resilient and a team player pre-requisites

Reporting directly to principal and based full time in London office with occasional trave

One or both need to have very strong administrative and IT skills, and advanced in Excel

Advanced people management – team of 7 report directly to the CoS

• Day-to-day: manage diary, meetings, follow up with contacts, arrange travel, follow up on items from meetings, organize documentation, ordering supplies Acting as sole point of contact for the principal Undertake discrete small-scale projects as requested General office duties as needed Protecting and managing principal’s time Managing multiple residences with an international household team Prepared to travel to residences when to deal with accounts and any ad hoc projects, in liaison with House Managers Negotiation and management of insurance policies Dealing with IT accounts and devices Extensive global travel arrangements: updating logistics, creating itineraries, whilst being prepared for any last-minute amendments Energetic and have a “can do” attitude to handle multiple assignments at the same time Excellent communicator in written and verbal form Being able to work autonomously with top line direction You should be able to have a “sixth sense” of what is important Excellent planning skills, being able to prioritise to achieve the right results and outcomes within tight deadlines Confident, personable and sense of humour Managing & reporting on the personal expenditure of the principal Liaising with House Managers The sourcing, management, monitoring and payment of third party service providers. Acting for the principal as regards his interests in QIPCO. Proxy in legal matters Assisting with submission of tax returns on behalf of the principal Any other services reasonably requested by the principal from time to time. Living in London is necessary for quick response and occasional out of hours.

 

 

This is a busy and very involving role of trust and discretion, a perfect fit for someone who understands protocol and expectations.  Reporting directly to the principal, to deal with legal, finance and supply negotiation matters and act as a gatekeeper in respect of the principal's emailsSuccessful candidates are people who can make the principal’s time more efficient and effective. People who are highly discrete and trustworthy, who principal can completely rely on in his day to day life and work. Proactivity, attention to detail and excellent organizational skills are particularly key attributes, as well as tact and diplomacy.High degree of professionalism, total discretion, diplomacy, highly competent, excellent time manager, resilient and a team player pre-requisitesReporting directly to principal and based full time in London office with occasional traveOne or both need to have very strong administrative and IT skills, and advanced in ExcelAdvanced people management – team of 7 report directly to the CoS   

 

This is an exceptional opportunity for polished EA at senior level to be the lynchpin of this small US hub of a much larger company in LA.  We are looking for a self starter who might need a little flex because of other commitments but happy to start at 9.30 and work from home on Fridays.  Small and very friendly, supportive team of 3 (Chief of Staff, COO and Private PA) who are sometimes not in the office so you will be very happy and capable of working alone some of the time.

Supporting a dynamic US Partner 3 - 4 months of the year when he is in London (he has 3 EA's in LA) and assisting the London COO when needed and keeping the office looking top drawer.

Warm and welcoming, you will be the face of the company (they have many influential visitors) and make sure they are welcomed and looked after during their time with them (almost concierge in style).

Excellent all round skills with a can do attitude this is a wonderful role with a highly successful company working in a small and friendly office who work as a team.

Top package + bonus

Private PA - UHNW CEO - Notting Hill Office based and wfh when boss travels

This is a 12 month maternity cover for a PA to an UHNW principal in Notting Hill. This role is primarily an office based role, working alongside the rest of the principals team (2 EAs, a team assistant and a comms advisor), with the option to work from home if the principal is travelling. We are looking for someone efficient and organised, with outstanding communication skills and can work on the go. This person should have 5 years experience in a similar level role and be educated to degree level. Working hours: Contracted 9am-5:30pm Monday to Friday but flexible & on call evenings and weekends. Start: Mid April 2025 (Mat leave starts early May)

DAILY TASKS / FAMILY ● Extensive multi time zone diary management - scheduling personal meetings and appointments. ● Managing communication on behalf of the principal - inbox management, drafting emails, calls etc. ● Work with the team assistant on table reservations, car bookings, event ticket purchases etc. ● Manage relationships on behalf of principal with 3rd party suppliers and stakeholders. ● Undertake various errands to support the principal and the household's smooth operation. ● Manage medical appointments, healthcare records and related tasks. ● Offer ad-hoc support for the principal's parents, their household and their care. ● School administration for the 3 children. ● Liaise with the accountant and CFO with regard to budgets.

HOUSEHOLD STAFF ● Main point of contact for household staff: overseeing the recruitment and supervision of new members of the team and handling annual performance, illness, holidays, expenses etc. ● Manage staff relationships and dynamics. ● Manage the Estate Manager & House Manager in the Cotswolds; weekly 1:1s to manage performance and principal expectations. ● Manage and oversee the work of the CEO team assistant.

TRAVEL ● Research travel locations and create bespoke and complex travel itineraries for the family / principal and his friends. ● Coordinate detailed travel arrangements with itineraries from door to door; private jets, yachts, cars. ● Work with local concierges to make sure everything runs smoothly for the trips. ● Manage visas and legalities of travel when required.

EVENTS / SOCIAL & CULTURAL ● Organising, managing & running events - from small dinners, to large parties, wine tastings, business dinners etc. ● Create and manage a social calendar for the principal - planning and arranging weekends for him he is in London. ● Research restaurants / hotels / travel destinations / music / activities and VIP experiences. ● Source and purchase Christmas gifts for the principal's family. ● Source events staff - chefs, FOH etc.

PROPERTY & YACHT MANAGEMENT ● Manage new property acquisitions in the UK & abroad. ● Overseeing the smooth running of each household, managing staff, insurance, utilities, manuals, cars, maintenance etc. ● Troubleshoot all property issues alongside the Estate Manager and coordinate with suppliers and contractors. ● Work alongside Interior Designer and Estate Manager to run household improvements and renovations. ● Yacht Management; work with the captain and management company to ensure all processes ae in place and procedures followed in regards to the boat. Deal with household purchases and gifts.

This is a busy role for a boss with high standards and expectations so your experience will be relevant and recent for an UHNW of this level. Excellent bens plus bonus. Great Senior EA team who will assist.

Chief of Staff - UHNW Family - Central London

An amazing role has arisen for a hands on Chief of Staff used to working for an UHNW family with high standards and expectations. This is mainly a lifestyle management role with property renovations both in the UK and abroad for luxury homes. Excellent experience of property, top level renovations and dealing with lawyers, architects and trades on various property matters. Top logistics skills the family travel 4 months of the year and you will fly ahead to the residence or the yacht to make sure all is in order and any remedial work or goods are ready for their arrival (family with children + staff). You will organise their complex travel from door to door and do preliminary research on trips etc. They also charter the yacht when not in use. You will have worked at an international level and feel relaxed and informed with regard to their requests. Some assistance within the Household and staff will be required to keep things running smoothly (they have a well running team at present)

They are looking for a positive and helpful individual who is enthusiastic and leads by example as part of a large team. Reporting into the Principals this is an interesting and very varied role for a well versed Chief of Staff who is flexible and happy to carry out the small to the large requests and projects. Great experience required for this role to be considered. Polished and well spoken with a warm and engaging personality.

Great with budgets and cash flow you will always work for the best interests of the Principals obtaining quotes and also have your little black book of contacts with regard to luxury travel, yachts, lifestyle etc

Degree standard preferred - top references required.

 

A top opportunity has arisen for a bright and hands on French/English PA to join this UHNW Office in fabulous offices in Monaco.  The next step on the ladder for someone looking to grow in their skills and contacts.  Working in a small team and reporting into the Senior PA this is the ideal opportunity to progress your career.  Good languages skills imperative and a flexible and helpful personality.

You will also have Office Manager duties to keep things running smoothly and lots of varied duties to keep you on your toes.

Chief of Staff - Investment Family Office (Remote and visiting on site when required) £130 – 175k DOE depending on content and level of experience.  Remote mainly with occasional visit to the City and Surrey.  ACCA or similar qualification is needed.  The Principal is a highly respected and a very likeable head of a very successful international tech firm.  This is a first time hire and will grow over time

Degree standard with a Family Office background (Essential) or supporting an UHNW individual with a high level of administrative support and planning with regard to personal investments & assets.

An excellent communicator with a top eye for detail and accustomed to dealing with a large amount of paperwork/administration regarding multiple personal investments.  Financially astute, loyal and discreet.  Happy to roll up the sleeves when required.  Flexible and hands on.  Happy to work remotely and visit the Principal when required (Surrey or City)

A self-starter who can put in new systems and keep track of the private investments of the Principal and keep the paperwork and legal requirements up to date in every respect 

Reporting directly to the Principal overseeing the private investments & personal assets UK & worldwide. Review and conduct due diligence on all new and potential investment opportunities and manage the investment process and reporting. Key-point of contact with lawyers/banks/accountants and other third parties. Liaise with Accountant on tax matters regarding personal investments Conducting research on any planned investments

Read and review all pertinent information/documents regarding personal investments and assets and report into the Principal the distilled points for his consideration/decision. Ensuring all matters are dealt with in a timely manner, prioritizing time sensitive matters. Keep an up-to-date electronic filing system of all private investments & legal matters Analyse content and provide a commercial view on private investment matters and next steps.  Consulting with an accountant or lawyer when required. Monitor investment performance on all investments & give regular updates Proof-read, distil and summarise investment, banking and legal documents into succinct information for the Principal. Complete necessary regulatory requirements for donations, trusts, portfolios and new investments

Flag up any issues and give informed opinions when required Manage the principal’s personal finances & expenditure and provide a monthly report. Deal with all private insurances and obtain comparative quotes to include residences, cars & other assets  Monitor renewal dates on all insurances and obtain comparative quotes. Assist with any budgets and management of refurbishment works to family residences or property investments in the UK or abroad. Manage any personal payroll requirements Create employment contracts for personal staff

Manage & purchase all family transport  Manage all assets for the Family, including UK and international property Support with various ad-hoc requests Travel with the Principal on occasion when required. Attend external meetings on behalf of the Principal if necessary. Available out of hours on urgent matters. A high level of discretion and confidentiality is expected in this role and excellent references provided.

Able to build relationships quickly and liaise with external providers in a professional manner.

A down-to-earth and helpful personality wanting to build a trusted relationship with the Principal and commit for the long term.

The role comes with benefits and a discretionary bonus

 

 

 

 

 

 

 

 

 

A new and exciting opportunity has arisen for an experienced PA (3 years) to join this high profile International luxury business with opportunities to travel with the Principal to national and international events/meetings.

You will have ample experience and confidence in international travel arrangements with multiple stops, transportation and accommodation needs met, diary management of an ever changing schedule, meeting coordination, project and events coordination support, marketing and social media, adhoc personal support such as running errands, research to booking appointments, gatekeeping, meeting guests and high profile individuals, helping to run the London office such as organising team events, stationery orders, logging facilities requests and being a reliable support as needed.

You will have the opportunity to work from home occasionally. You will join a welcoming, social team who will value your support and be offered a role that will grow over time.

Graduate calibre is much preferred, you will be immaculately presented and be confident in a sometimes client facing role, have strong IT skills, be articulate and flexible to support as needed to perform in this role.

A marketing, events, talent or similar PA background is much preferred.

 

Please apply today for immediate consideration. Leaman Consulting are an equal opportunities employer.

EA to High Profile Luxury Brand - West End (hybrid when boss travels)

An exciting opportunity for a top multi tasking EA with excellent travel and logistics skills to join this world famous brand and support their charming and globe trotting Director - there is a big international aspect to this role so you will be well versed with time zones, connections and have a good international over view.  Boss travels extensively so quite a bit of wfh (not in the probation period)

Degree standard PA who loves a busy and interesting day who is solution driven and focused.

Supporting this dynamic and constantly travelling senior Exec in an exciting high profile luxury industry your day will be busy and varied. 

Well spoken and presented, sleek and sophisticated in your presentation and style this is an ambassadorial style role at time and you will sometimes be the face of the company.  Liaising with UHNW clients and high profile individuals.  You will be confident and charming yourself and at east with individuals of all levels.  A top level of written and spoken English is essential.

An understanding of marketing and representation of the company is a plus. Top diary management and you will excel at complex travel & itineraries, time zones and keeping one step ahead.  Your attention to detail must be excellent and a willingness to take responsibility for getting this charming and time poor Exec ahead of the schedule and prepared. and again when the boss is on the 3 years+ as a PA in luxury goods, high profile, UHNW or a fast paced similar industry is needed. Clear communication skills and happy to support out of hours now now and again.  Fabulous offices and team.  Bens + bonus  A truly exciting opportunity with the possibility of occasional international travel.  Some occasional hybrid

Senior Private PA (with Chief of Staff Duties) – Knightsbridge £100 - £110,000 + bonus + bens package

6 - 7 years+ in a senior private PA position mainly based in the household and longevity is needed for this role to be considered

An outstanding role has arisen for a polished (degree standard preferred) Senior Private PA (with Chief of Staff duties) to oversee the management of a busy fully staffed household and to support this UHNW Family in all Private & Household matters.  This is a very important role for the family who are looking for a long term commitment with someone who has very high standards and will take care of their private requirements and keep the household running extremely well. 

A good communicator, excellent dealing with staff and suppliers alike you will have a pleasant and helpful personality but the gravitas to get things done well and efficiently. 

You will have a background working within a busy UHNW household and have excellent experience dealing with all matters of household staff management including recruitment performance, coordination and rotas.  You will have high standards and lead by example in a Chief of Staff style manner.  Friendly yet always professional and one step ahead.  Dealing with the budgets and liaising with external team when required.  Supporting from the Residence this is a wonderful role for an inclusive and interesting family who will respect and rely on your experience/skills to keep things running at a high level. 

A good negotiator when it comes to obtaining quotes and keeping an eye on the best deals for the family

With a positive outlook and proactive approach your role has always had a high level of discretion attached to it and you will be a trusted right hand to the Principals in every respect.

Supporting the Family with private matters including all diary management, travel, events, purchases for the household, maintenance, any refurbishment work required, dealing with suppliers and contractors, negotiating, updating the household book and assisting the staff to perform their duties to a high level.

The role will grow over time and incorporate other interesting projects and purchases and you will be involved in the overseeing and running of these.

Lovely family with high standards with very busy lives so you will come from a household that has a similar "feel".  Happy to roll up your sleeves and muck in when needed this is a busy very hands on role for someone with energy and lots to give.

Excellent package + bonus