Executive Assistant/Office Manager - US Tech investments - based in glorious offices in St. James's Square SW1.  This is the London hub of an extremely successful tech company in the US.  Predominately looking after the COO and running the office (small team)

This is an exceptional opportunity for polished EA at senior level to be the lynchpin of the hub covering PA and Office Manaer duties. We are looking for a self starter who might need a little flex because of other commitments but happy to start at 9.30 and work from home on Fridays.  Small and very friendly, supportive team of 3 (Chief of Staff, COO and Private PA) who are sometimes not in the office so you will be very happy and capable of working alone some of the time and have done this before in a previous role.  The role will escalate when the US Partner comes to the London office you will then support the dynamic US Partner 3 - 4 months of the year when he is in London (he has 3 EA's in LA) and assisting the London COO when needed and keeping the office looking top drawer.

Top English skills written and spoken and excellent all round skills/tech ability.

Warm and welcoming, you will be the face of the company (they have many influential visitors) and make sure they are welcomed and looked after during their time with them (concierge in style).

Excellent all round skills with a can do attitude this is a wonderful role with a highly successful company working in a small and friendly office who work as a team.

Well spoken and presented and used to working alone but able to ramp up when the partner from the US is in London (excellent EA skills needed)

Top package + Top bonus

Chief of Staff - UHNW Family - Central London

An amazing role has arisen for a hands on Chief of Staff used to working for an UHNW family with high standards and expectations. This is mainly a lifestyle management role with property renovations both in the UK and abroad for luxury homes. Excellent experience of property, top level renovations and dealing with lawyers, architects and trades on various property matters. Top logistics skills the family travel 4 months of the year and you will fly ahead to the residence or the yacht to make sure all is in order and any remedial work or goods are ready for their arrival (family with children + staff). You will organise their complex travel from door to door and do preliminary research on trips etc. They also charter the yacht when not in use. You will have worked at an international level and feel relaxed and informed with regard to their requests. Some assistance within the Household and staff will be required to keep things running smoothly (they have a well running team at present)

They are looking for a positive and helpful individual who is enthusiastic and leads by example as part of a large team. Reporting into the Principals this is an interesting and very varied role for a well versed Chief of Staff who is flexible and happy to carry out the small to the large requests and projects. Great experience required for this role to be considered. Polished and well spoken with a warm and engaging personality.

Great with budgets and cash flow you will always work for the best interests of the Principals obtaining quotes and also have your little black book of contacts with regard to luxury travel, yachts, lifestyle etc

Degree standard preferred - top references required.

A top opportunity has arisen for a bright and hands on French/English PA to join this UHNW Office in fabulous offices in Monaco.  The next step on the ladder for someone looking to grow in their skills and contacts.  Working in a small team and reporting into the Senior PA this is the ideal opportunity to progress your career.  Good languages skills imperative and a flexible and helpful personality.

You will also have Office Manager duties to keep things running smoothly and lots of varied duties to keep you on your toes.

Chief of Staff - Investments - Family Office (Remote and visiting on site when required) £130 – 175k DOE depending on content and level of experience.  Remote mainly with occasional visit to the City and Surrey.  ACCA or a similar qualification is needed to qualify for this role. The Principal is a highly respected and a very likeable head of a very successful international tech firm.  This is a first time hire and will grow over time

Degree standard with a Family Office background (Essential) or supporting an UHNW individual with a high level of administrative support and planning with regard to personal investments & assets.

An excellent communicator with a top eye for detail and accustomed to dealing with a large amount of paperwork/administration regarding multiple personal investments.  Financially astute, loyal and discreet.  Happy to roll up the sleeves when required.  Flexible and hands on.  Happy to work remotely and visit the Principal when required (Surrey or City)

A self-starter who can put in new systems and keep track of the private investments of the Principal and keep the paperwork and legal requirements up to date in every respect 

Reporting directly to the Principal overseeing the private investments & personal assets UK & worldwide. Review and conduct due diligence on all new and potential investment opportunities and manage the investment process and reporting. Key-point of contact with lawyers/banks/accountants and other third parties. Liaise with Accountant on tax matters regarding personal investments Conducting research on any planned investments

Read and review all pertinent information/documents regarding personal investments and assets and report into the Principal the distilled points for his consideration/decision. Ensuring all matters are dealt with in a timely manner, prioritizing time sensitive matters. Keep an up-to-date electronic filing system of all private investments & legal matters Analyse content and provide a commercial view on private investment matters and next steps.  Consulting with an accountant or lawyer when required. Monitor investment performance on all investments & give regular updates Proof-read, distil and summarise investment, banking and legal documents into succinct information for the Principal. Complete necessary regulatory requirements for donations, trusts, portfolios and new investments

Flag up any issues and give informed opinions when required Manage the principal’s personal finances & expenditure and provide a monthly report. Deal with all private insurances and obtain comparative quotes to include residences, cars & other assets  Monitor renewal dates on all insurances and obtain comparative quotes. Assist with any budgets and management of refurbishment works to family residences or property investments in the UK or abroad. Manage any personal payroll requirements Create employment contracts for personal staff

Manage & purchase all family transport  Manage all assets for the Family, including UK and international property Support with various ad-hoc requests Travel with the Principal on occasion when required. Attend external meetings on behalf of the Principal if necessary. Available out of hours on urgent matters. A high level of discretion and confidentiality is expected in this role and excellent references provided.

Able to build relationships quickly and liaise with external providers in a professional manner.

A down-to-earth and helpful personality wanting to build a trusted relationship with the Principal and commit for the long term.

The role comes with benefits and a discretionary bonus

An international boutique fine art advisory and dealership is looking for a Chief of Staff to join their established and expanding team. The company, which has been based in Mayfair for ten years but has an international outlook and particularly USA focus, is exceptionally dynamic and has been experiencing a period of intense growth. Beyond the art focus, the two principals have a diverse range of business and personal interests and the Chief of Staff  will join at a senior level to facilitate structure, organisation and efficiency across the wider business and activity streams. The Chief of Staff will be a trusted member of the leadership team and have a range of responsibilities across the group, with a particular focus on managing finance and people.

In regard to finance, the Chief of Staff will have a central role in daily business operations and organising and directing how funds are managed across the company, wider group, and the private offices of the two principals. The CoS will be responsible for issuing a daily morning financial report to the board and for pro-actively responding to a changing financial forecast. The Chief of Staff will be experiences in budget management, capable of identifying financial problems in advance, and able to respond appropriately and creatively. In this, they will also be a strategic advisor to the board. Further, the CoS will fulfil a vital role in liaising with the external accountancy firm, including instructing the bookkeeper and collaborating on reporting, annual accounts, cash flow and strategizing.

For people management, the CoS will be responsible for streamlining the onboarding of new colleagues and working with the General Manager to ensure that new employees have the appropriate resources and permissions. The business operates across several jurisdictions and the CoS will ensure that new colleagues have the appropriate contract and set-up according to where they will be working. The business has a fast-paced environment throughout the year and the CoS will be a senior confidante able to identity, respond and resolve any internal tensions that may naturally arise. In this, the CoS will insulate the board and core business from any disturbance and ensure that the team is working harmoniously towards shared goals.

The CoS will ensure the company and wider group’s compliance with legal and regulatory requirements within the various jurisdictions of operation and work closely with its legal and financial advisors. The CoS will use this knowledge to inform the business’s long-term strategizing and future proofing. They will have experience of managing a portfolio of entities and how they interact. Further to this, as the CoS’s role will bridge the principals’ personal and business interests, they will work with the principals’ personal team to manage different kinds of international assets such as cars, yachts, wine, real estate and venture capital.

As a dynamic and growing company, the company is looking for a CoS who is technologically savvy and open to learning and also teaching smart ways of working. As an adjunct to being a core project and people manager, the CoS will be responsible for managing the IT contracts.

Any candidate must be willing to work flexible hours according to the principals’ time zones and willingness to travel as needs be. They must have proven similar leadership role within the HNW, luxury or family office sector. They must operate with the highest levels respect, discretion and confidentiality, and understand the nuances of how different kinds of information are considered confidential. They must have excellent interpersonal and communication skills and have a positive and collaborative energy.

The company is looking for someone smart, capable and personable to join the team for an exciting future ahead.  Excellent package

An amazing role has arisen supporting a dynamic and extremely likeable International Principal of major companies including film, sports, hotels and many other international business interests.

Working remotely and from the Central London office you will be able to travel when the Principal is in London to other European destinations.  Collaborating with the Chief of Staff and EA based in the US this is a dynamic role for a career driven EA who loves this sort of challenge.   The boss loves ambitious people and there is a career path for the right person. 6-7years+ at CEO or Principal level is needed to have the relevant experience for this role.

Well presented and spoken (degree standard please) plus Italian would be a real advantage.  Able to sit in meetings and draft notes/minutes to follow up.  Detailed travel arrangements and collating information/paperwork before travel with itineraries.  Managing a bursting diary and schedule (liaising with the CofS and US EA) you will have top logistics skills and be a supreme Gatekeeper with tact and warmth.  Confident with your own charisma you will be involved in top international projects that are upbeat and interesting.

Good humoured and a cv demonstrating a similar role in the past is essential to be considered for this role.

This is a top role with a career path for someone who will commit for the long term and enjoy working with this top boss who would encourage your input and career.

Top package + bonus

An exceptional role has arisen for a polished and articulate (degree standard) Executive Assistant with background in the Art world, gallery, auction house or luxury goods at senior level.  You will have knowledge experience and a leaning towards the art world plus 8 years+ as an Executive Assistant within a similar realm. Top English skills written and spoken as you will be drafting emails and writing speeches.

This role is on an international level with a hugely successful founder who values commitment and discretion.  You will be representative of the Founder and have top liaison skills between internal and external members of staff & the team both in the UK and abroad.  Adept at dealing with all levels of individual and happy to take on an ever changing schedule and some out of hours if needed.

Top diary management, which is fluid and extremely changeable.  Logistics and preparation/organisation of travel which can be two weeks of each month covering both UK and abroad.  Detailed itineraries to include research information and required paperwork.  Drafting of emails and preparation of speeches.  Preparation of Board meetings and relevant paperwork.  Keeping abreast of current projects/issues within the company and acting a gatekeeper when required.  Juggling conflicting requests and agendas always dealing with individuals in a professional and courteous manner.

Happy to take on what is needed and roll up your sleeves when required.  Flexible on pitching in whatever comes through the door, you have a positive "can do" attitude which is at the fore of your work.  A collegiate attitude, there is a super team around you and a Family Office who handle most of the private support for the Principal but you will be required to handle about 20% of the role which is personal support (private dinner, gifts etc)

Fantastic working atmosphere within one of the UK's top teams who are helpful and great to work with you will be supporting a well known figure who is continually busy, successful and will need your 100% commitment to keep his business life flowing properly and on schedule.

Senior Private PA (with Chief of Staff Duties) – Knightsbridge £100 - £110,000 + bonus + bens package

6 - 7 years+ in a senior private PA position mainly based in the household and longevity is needed for this role to be considered

An outstanding role has arisen for a polished (degree standard preferred) Senior Private PA (with Chief of Staff duties) to oversee the management of a busy fully staffed household and to support this UHNW Family in all Private & Household matters.  This is a very important role for the family who are looking for a long term commitment with someone who has very high standards and will take care of their private requirements and keep the household running extremely well. 

A good communicator, excellent dealing with staff and suppliers alike you will have a pleasant and helpful personality but the gravitas to get things done well and efficiently. 

You will have a background working within a busy UHNW household and have excellent experience dealing with all matters of household staff management including recruitment performance, coordination and rotas.  You will have high standards and lead by example in a Chief of Staff style manner.  Friendly yet always professional and one step ahead.  Dealing with the budgets and liaising with external team when required.  Supporting from the Residence this is a wonderful role for an inclusive and interesting family who will respect and rely on your experience/skills to keep things running at a high level. 

A good negotiator when it comes to obtaining quotes and keeping an eye on the best deals for the family

With a positive outlook and proactive approach your role has always had a high level of discretion attached to it and you will be a trusted right hand to the Principals in every respect.

Supporting the Family with private matters including all diary management, travel, events, purchases for the household, maintenance, any refurbishment work required, dealing with suppliers and contractors, negotiating, updating the household book and assisting the staff to perform their duties to a high level.

The role will grow over time and incorporate other interesting projects and purchases and you will be involved in the overseeing and running of these.

Lovely family with high standards with very busy lives so you will come from a household that has a similar "feel".  Happy to roll up your sleeves and muck in when needed this is a busy very hands on role for someone with energy and lots to give.

Excellent package + bonus

This is a new role created by a very successful and growing international business within the Arts.

Your background will show UHNW, Family Office or a luxury background at senior level in operations. Degree standard with a motivated energy and a keen interest in your work and accomplishing goals.

Financially astute you will liaise with the company accountants and advisors with regard to strategy, reports, management of cashflow, budgeting & forecasting, financial analysis and managing the receivable and payable processes a financial qualification is preferred. You will also be responsible for legal and compliance issues across various jurisdictions. Having a central role in daily business operations you will also be involved in the personal and business interests of the two Founding Partners. You will be business minded, targeted and professional.

Responsible with the General Manager for people management, on boarding and some training for new colleagues to the business, a good general over view of HR is needed and a personable, hands on approach. A top communicator able to build relationships quickly.

Experience with managing a wide portfolio of interests and how they interact you will also liaise internationally on behalf of the Principals with regard to international assets such as cars, yachts, wine, real estate and venture capital.

Flexible when needed you will also be happy to travel occasionally when needed abroad to oversee or manage various projects

You will show a similar role of this responsibility in the past at senior level and work in collaboration with Principals and colleagues.

Excellent package + bonus + career opporutnity

This is a fabulous role for a Senior Private PA with 6-7 years' experience mostly within an UHNW household who has exceptional communication skills and top household management of staff.  Well spoken and presented is essential and a top command of English written and spoken (degree preferred if possible)

A lovely family, very inclusive and warm (couple with 3 children) with a fully staffed residence in Kensington and Cotswolds estate.  You will oversee the Cotswolds residence and visit for 1 - 2 days every month.

The role is based within the household working closely with the Principals to create a harmonious and well run home & lifestyle.

Managing refurbishments and contractors with comparison quotes obtained.  Dealing with household bills and purchasing household items.  Researching when needed.

Lead and manage the household staff and guiding /assisting when required.  Able to build relationships quickly and lead by example, giving alternative examples and ideas that could work.  Deal with all paper work for the staff and staff rotas.  

Arrange all international and national travel including flights, cars, hotels etc.  Happy to take on ad hoc projects always keeping total confidentiality. Assist with Family events, celebrations & parties (occasionally required over the weekend)  Deal with all household papers/correspondence and be first point of contact for the family.  

Discreet with your own gravitas humour and understanding this is an ideal role for a successful and experienced Private PA who is happy with some Chief of Staff Duties as the family may expand on their purchases/requirements over the next couple of years.  They need someone very connected to their role who will give their best and can be relied upon.  Top package + bonus

PA - UHNW Monaco - You must be resident near Monaco and have a European Passport to be considered for this role

This is a tremendous opportunity to join an UHNW Office and support a dynamic billionaire and his team (CEO level)  Salary is 60 - 65,000 Euros Gross per annum.  3 years+ experience as a PA in a busy  multi tasking role is needed.

Working in a small team your day will be busy and varied from assisting in running the office (near the Casino) and supporting the Principal who has many high profile businesses globally. The role will also incorporate some personal support guided by the Senior PA who is very helpful and hands on. This is a team player's role who enjoys a busy and varied day working at a pace.

You will have excellent English and French both written and spoken (Essential) and a great hands on work ethic happy to pick up both large and small projects. Everyone pitches in so not adverse to making coffee, getting lunch or going on a shopping trip for the boss. Attitude is all and you will come from a background where you have gained some experience working for a HNW/UHNW individual and know the level of support that will be required. This is a true opportunity to join this remarkable company/individual and progress your career and knowledge.

EU passport is required for this role and living within striking distance of Monaco is essential

A background in yachting or concierge would be ideal as you will be juggling multiple requests and there will be some out of hours which goes with a role of this nature. Good PA skills, organised and with a helpful and positive personality is also essential. The role is to start quickly and you will be immersed in this role from day one. Good package + bonus

EA to Entertainment MD - SE1This is a fabulous role for a switched on and confident EA with excellent all round skills in particular diary, travel and presentations.  Working for this dynamic and time poor MD in a very successful entertainment company with a top work culture & bens (dog friendly)  Working within a team of 30+ (escalating with various events) your day will be busy and sometimes demanding.4 - 5 years PA experience (some at senior level) will be expected to be able to keep up the expectations of this role which will command top juggling skills and changes or priority all of the time.The MD travels quite a bit (plus Middle East) and you will be able to change pace and oversee seamless travel and itineraries as well as juggle a very changeable schedule when it appears.Confident tech skills including presentations you will b able to think ahead and be meticulous with high standards of work with quick reactions to emails and responses.  A background in a fast paced industry where juggling and keeping ahead of the game is needed or for a busy entrepreneur with high expectations.This is a top entertainment company of high renown where no two days will be the same!